MyDesk · Meeting room booking
Find a room that suits your meeting. Bring rooms, catering and visitors into the working day you already know.
Available at 10:00
Meetings and catering
View capacity and availability before inviting attendees.
Plan catering and other requirements alongside your meeting.
See where there is space in the calendar more easily.
TWO WAYS TO A GREAT MEETING
Get AI suggestions, or choose for yourself. Find the right room, add catering and review everything in Outlook.
Hello everyone,
We review the project and plan the next steps.
Agenda
• Project status
• Next steps and tasks
✦ MyAIMyAI found 3 external attendees in the meeting.
Check room, quantities and delivery before confirming.
Shared rooms and booking rules
In a shared building, several companies can book the same meeting rooms through MyDesk. Employees can use Outlook, Teams, mobile or web.
We help define shared rooms, access and calendar connections, so the setup fits the companies in the building.
A room can be released automatically if the meeting is not confirmed or no use is detected. Check-in on a room display, a QR code or a sensor can be part of the solution. The method and time limit are agreed during setup.
We help you every step of the way
We help bring rooms, floorplans and booking rules into one solution that fits your office.
We discuss your rooms, capacities and requirements.
We help with setup and connecting to Microsoft 365.
Get help with getting started and everyday changes.
Part of the whole office
Give reception and PAs a shared starting point. See meetings, find free time and manage the details that make the day run smoothly.
Read moreOrder food and drinks while planning your meeting. The canteen receives the time, location and order together so you can focus on your attendees.
Read moreMake arrival easy for visitors and the day calmer for reception. Prepare the visit, register arrivals and see who is in the building.
Read moreFeatures and options
Overview of meeting room booking and the options surrounding the solution.
| Feature / option | What it means for you | In your solution |
|---|---|---|
| Booking in your everyday apps | Outlook, Teams, mobile and web. | Solution functionality |
| Interactive floorplans | Find rooms visually in the office. | Solution functionality |
| Calendar synchronisation | Rooms and meetings follow the calendar. | Once configured |
| Catering and services | Add what your meeting needs. | Related modules |
| Meeting room displays | Show status at the room door. | Hardware / optional extra |
| Usage analysis | Follow up on capacity and utilisation. | Analytics / optional extra |
| Shared meeting rooms across companies | Let several companies in the same building book shared rooms. | Once configured |
| Release after a no-show | Make unused rooms available again using check-in, QR codes or sensors. | After setup / optional hardware may be required |
We agree scope, setup and optional extras with you. Hardware and related modules are discussed separately.
Good to know
Yes. MyDesk supports booking from Outlook, Teams, mobile and web.
Yes. MyDesk provides a visual room overview. We help with floorplans and setup.
It depends on your solution. Hardware and related modules are specified in the quote.
Yes. MyDesk can be configured for shared meeting rooms in a building with several companies. We agree which rooms are shared, who can book and how calendar connections and access should work.
Yes. Automatic release can be configured using check-in on a room display, a QR code or a sensor. The method, time limit and rules are agreed during setup. Displays and sensors may require optional hardware.
Pricing and calculation
Adjust quantities to see your estimated price immediately.
From features to workflows
With MyDesk, employees can find and book meeting rooms from Outlook. Room views, calendar integration and booking rules are configured for your office. The solution is also available in Teams, on mobile and on the web.
Explore the workflow and customer storiesMeeting room booking
Book a demo to explore the options for your organisation.