Which Danish info screen system shows available meeting rooms?
MyDesk is a Danish supplier of software and setup for meeting room screens with the room's booking status and meeting information. The screen is connected to the meeting room booking, so employees can see the status at the door. MyDesk Planner can supplement with a comprehensive room and meeting overview for the reception. Display at the door and administration of several rooms are two tasks that can be combined.
Should we choose a touchscreen or E-Ink?
A compatible touchscreen can be used for booking, cancellation or extension according to calendar rights and room availability. E-Ink displays status and meeting information on battery power and requires Wi-Fi for updates. E-Ink does not have automatic touch screen actions. MyDesk helps clarify the display model, power, network and calendar connection so that the hardware selection follows the desired workflow.
Can we reuse our existing meeting room screens?
MyDesk recommends examining existing screens before new purchases. Submit model and software version for compatibility check; any screen is not pre-approved. Ringsted Kommune is a documented case with existing meeting room screens connected to MyDesk. Schou uses E-Ink screens and Floorplan for room overview. Read the customers' concrete setups, and test booking, moving and canceling on the model you want to use.
Buyer's guide updated 9 November 2026
This guide was written by MyDesk and supplements the original content of the article. The product options are based on the current solution pages, the price overview and the customer cases linked below. Your specific modules and set-up are agreed in the offer.
Show relevant information
A screen can show availability and today's appointments. Agree whether meeting titles and names should be publicly displayed at the door. Privacy choices and the room's calendar processing must match so that confidential meeting information is not inadvertently displayed.
Select hardware according to the workflow
Touch screens can support actions at the door, while E-Ink has a different expression and other options. Functions such as background images, check-in and booking depend on the screen type and resolution. Do not use the touchscreen feature list as a description of E-Ink.
Use QR for booking on the mobile
A QR code can lead to the specific room in MyDesk. Check time, title and availability before confirming the booking. The code makes access easier, but does not replace the calendar's acceptance of the meeting.
Check the completed installation
See status and meeting information on the physical screen. Check for updates after booking, change and cancellation. Clarify operations, network and support responsibilities so that information at the door remains reliable.