MyDesk · Guest registration
Make arrival easy for visitors and the day calmer for reception. Prepare the visit, register arrivals and see who is in the building.
The reception overview is updated
Visitors and reception
Preregister visitors before arrival.
Let visitors use a screen or QR code.
Give reception a complete visitor overview.
Explore the possibilities
If the visit is prepared, the guest only needs to enter his initials. Try checking in as a pre-registered guest, or fill in the information yourself.
Interactive demo with fictional guests and hosts. The information only stays on this page. No messages are sent.
ReceptionYour visit is already prepared.
Enter your initials to check in.
Check in to tip your host
notification of your arrival.
Thank you for your check.
You must visit .
In the right solution, the host will be notified of your arrival.
Take a digital guest card and scan the QR code on the card. Here you can see both cards being coded with your information.
Take a card from the holder to continue.
The QR scan is simulated in the demo. Camera and physical cards are not used.
Same checkin · Both cards without guest photo
Try a checkin. Fields with * must be filled in.
From invitation to arrival
The host can receive an email when the visitor checks in. SMS can also be enabled, so the host is notified even when away from their computer.
Reception can import a visitor list and preregister several visitors for a meeting or event. Everything is ready before the group arrives.
Let visitors read and accept an NDA or your safety instructions on screen. Their acceptance is recorded as part of the visit.
The reception visitor list shows visit status and can help during an evacuation. The overview reflects visitors’ check-ins and check-outs.
01 Requirements → 02 Setup → 03 Ready to useWe help you every step of the way
We help configure registration so your welcome suits your company and reception.
We agree arrivals, hosts and visitor badges with you.
Design and registration options are configured.
Get help with the visitor overview and everyday use.
Part of the whole office
Give visits a consistent look with E-Ink badges. The badge updates at check-in and can be reused for the next visitor once the visit ends.
Read moreFind a room that suits your meeting. Bring rooms, catering and visitors into the working day you already know.
Read moreFind and reserve parking before leaving home. Give employees and visitors a clear overview of the options at your office.
Read moreCustomer stories · Visitor registration
Fiftytwo has chosen MyDesk Visitor Registration and digital E-Ink visitor badges to welcome visitors. The solution connects visit registration with the handling of the visitor’s badge.
Read the Fiftytwo story
POWERCON has selected MyDesk for visitor registration. On a screen in the vestibule, visitors can register their arrival, and information on the screen helps unannounced guests to contact the company.
Read the case about POWERCON
At Schou, MyDesk combines meeting room booking, visitor registration and meeting catering. Schou's setup includes the E-Ink meeting room monitors and the Floorplan.
Read the case about Schou
Novafos has integrated desk booking, meeting room booking and visitor registration in MyDesk. The setup for guests includes digital check-in, message to the host and digital E-Ink visitor badges.
Read the case about Novafos
Glostrup Forsyning uses MyDesk Visitor registration on arrival. In the setup, the host is notified via SMS or e-mail.
Read the case about Glostrup Forsyning
Erhvervshus Fyn has chosen a MyDesk setup with meeting room booking, Planner, visitor registration and parking. The visitor registration is combined with digital E-Ink visitor badges.
Read the case about Erhvervshus Fyn
Conscia Danmark uses MyDesk for visitor registration. Registration is combined with digital E-Ink visitor badges.
Read the case about Conscia Danmark
Movianto Nordic uses MyDesk for digital visitor registration. Visitor registration is included with meeting room booking.
Read the case about Movianto Nordic
EWII uses MyDesk for visitor registration and E-Ink digital visitor badges. The visitor reception is included together with meeting room booking and meeting catering.
Read the case about EWII
Børns Vilkår uses MyDesk for digital check-in and message to host. The digital E-Ink visitor badges are set up with Børns Vilkår's logo and colours.
Read the case about Børns Vilkår
Tvilum uses MyDesk Visitor registration at a stand in reception. The deployment included a Bouncepad stand and a visitor screen.
Read the case about Tvilum
AP Ejendomme's solution on Østbanegade combines meeting room booking and Planner. The solution includes visitor registration and digital E-Ink visitor badges.
Read the case about AP Ejendomme
EG has introduced MyDesk Visitor Registration at multiple locations. An upgrade in 2026 combined 21.5-inch visitor screens with digital E-Ink visitor badges.
Read the case about EG
Jyske Bank has introduced MyDesk for visitor registration and parking at Kalvebod Brygge. The delivery included 500 digital E-Ink visitor badges.
Read the case about Jyske Bank
Pandora uses MyDesk for meeting room booking, meeting catering and visitor registration. A touch screen in the kitchen shows the day's orders, while Planner is part of the administration's overview.
Read the case about Pandora
Realdania has chosen MyDesk for meeting room booking and meeting catering with integration to Outlook and the organization's calendar system. The solution also includes visitor registration with QR codes and a message to the host.
Read the case about Realdania
LEGOLAND Billund has introduced MyDesk for registration of external craftsmen. The setup combines the registration with a digital signature.
Read the case about LEGOLAND Billund
Scandlines uses MyDesk for meeting room booking and visitor registration. Upon arrival, the guest can check in digitally.
Read the case about Scandlines
GF Forsikring has integrated meeting room booking, meeting catering, desk booking and visitor registration. Catering orders are part of the kitchen's workflow.
Read the case about GF Forsikring
Asetek and Turftank have received MyDesk for shared meeting facilities at the head office in Aalborg. The setup also includes visitor registration.
Read the case about Asetek
Karnov Group has introduced MyDesk for meeting room booking, meeting catering and visitor registration at offices in Denmark and Sweden. Meals are ordered from the local canteens in the set-up.
Read the case about Karnov GroupPrices and calculation
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Features and options
Overview of Guest registration and the options surrounding the solution.
| Feature / option | What it means for you | In your solution |
|---|---|---|
| Preregistration in Outlook | Prepare for the visit when sending the meeting invitation. | ✓ Included |
| On-screen registration | Let visitors check in at reception. | ✓ Included |
| Custom design | A welcome in your style. | ✓ Included |
| Visitor overview | View registered visits and status. | Solution functionality |
| Visitor badge printing | An option for traditional visitor badges. | Printing option included |
| Digital E-Ink visitor badges | Reusable badges for your visitors. | Hardware / optional extra |
| Host notification | Email the host when the visitor checks in. | Once configured |
| Arrival SMS | Add an SMS to the host notification. | Requires SMS activation |
| Group visits and events | Import a visitor list and preregister multiple visitors. | Solution functionality |
| NDA and safety instructions | Show your documents at check-in and record the visitor’s acceptance. | Once configured |
| Visitor list for evacuation | Use the checked-in visitor list to support emergency response. | Solution functionality |
| Visitor parking | Plan parking alongside the visit with digital parking permits. | Related solution / after setup |
We agree scope, setup and optional extras with you. Hardware and related modules are discussed separately.
Good to know
Yes. Visitors can be preregistered from Outlook when planning a meeting.
Choose a workflow with digital badges, printed badges or no badges.
Physical hardware is discussed separately for your solution.
Yes. The host can receive an email at check-in. SMS can also be enabled. Notifications and SMS setup are adapted to your visitor process.
Yes. Reception can import a visitor list and preregister multiple visitors for a group visit or event. You can use digital visitor badges, printed badges or a process without badges.
Yes. You can add your NDA, policy or safety instructions to check-in. Visitors can accept the documents digitally, and their acceptance is recorded with the visit.
Yes. The checked-in visitor list can help reception and emergency responders keep track of visitors. Its status depends on visitors being checked in and out.
Yes. Visitor parking can be planned alongside the visit. Digital parking permits can be sent before arrival when the solution is configured for it.
Visitor registration
Book a demo to explore the options for your organisation.