MyDesk · Meeting catering
Order meeting catering while planning the meeting. MyDesk collects food, drink, time and room in the order, so that the canteen has an overview of what is to be delivered, where and when.
Delivery at 11:30
Meetings and catering
Plan your meeting and food together.
Give the canteen the time, location and special requests.
Keep employee orders and the kitchen overview connected.
Explore the possibilities
Order food and drinks for your meeting in Outlook. Try the AI suggestion, or choose items, quantities and delivery yourself. The example meeting is already scheduled in room Atlas.
Hello everyone,
We review the project and plan the next steps.
Agenda
• Project status
• Next steps and tasks
✦ MyAIMyAI found 3 external attendees in the meeting.
Check room, quantities and delivery before confirming.
Notifications, preparation and billing
Automatic notifications can keep employees and the canteen informed of new orders, changes, cancellations and delivery status.
Add buffer time before and after the meeting to allow for setting up and clearing away.
Link the order to a project or cost centre. Order data can be used for internal billing and sent to your accounting system through an additional module.
We help you every step of the way
We help turn your menu and ordering rules into a solution employees can use every day.
Products and ordering options are based on your canteen.
We agree deadlines, locations and delivery options.
Employees and canteen staff are introduced to the shared workflow.
Part of the whole office
Give your kitchen an overview from the first order to the last delivery. See what, where and when, and keep up with changes as the day unfolds.
Read moreFind a room that suits your meeting. Bring rooms, catering and visitors into the working day you already know.
Read moreGive reception and PAs a shared starting point. See meetings, find free time and manage the details that make the day run smoothly.
Read morePrices and calculation
Adjust quantity and see the recommended price immediately.
Features and options
Overview of meeting catering and the options surrounding the solution.
| Feature / option | What it means for you | In your solution |
|---|---|---|
| Ordering in apps and on the web | Order in Outlook, Teams, mobile or web. | ✓ Included |
| Canteen administration | An overview of orders and deliveries. | ✓ Included |
| Menus and rules | Match products to your locations. | Once configured |
| Delivery details | Keep the time, location and notes with the order. | Solution functionality |
| Canteen mobile app | An overview on the move for canteen staff. | Additional module |
| Finance integration | Connect order data and billing. | Additional module |
| Automatic notifications | Keep track of new orders, changes and cancellations. | Once configured |
| Buffer time | Allow time before and after the meeting. | Once configured |
| Project and cost centre | Allocate meeting catering costs. | Once configured |
We agree scope, setup and optional extras with you. Hardware and related modules are discussed separately.
Choose a solution for your office
MyDesk combines ordering of meeting catering with the canteen's order overview. The solution is relevant when a company wants to connect the meeting, the delivery point and the work of the kitchen.
Yes. Catering can be ordered in Outlook, Teams, mobile and web and linked to the meeting. The employee specifies the products, quantity, time and place of delivery. The canteen administration gathers orders and status so that the kitchen can plan preparation and delivery. Premises and catering each have their own price basis.
MyDesk can be set up with menus, order deadlines and automatic messages for new orders, changes and cancellations. Projects and cost centers can be linked to the orders. Mobile app for the canteen staff and financial integration are additional modules which are agreed separately.
MyDesk supports changes to meals and can be set up with messages to the canteen. Check saved item quantity, delivery time, room and status after change or cancellation. The canteen's deadlines can limit changes. In Planner, catering for a specific meeting instance can be updated; rights, messages and late cancellation are clarified with you.
Meeting catering is ordering for meetings and events. Lunch registration and payment are other workflows with their own rules. Clarify both needs if you are looking for an overall canteen solution, and test moving and canceling with the kitchen.
Good to know
Yes. Meeting catering can be ordered from Outlook, Teams, mobile and web.
Yes. Menus and ordering options are tailored to your canteen and locations.
The canteen staff mobile app and finance system integration are additional modules.
Yes. Automatic notifications can inform users and the canteen of new or changed orders, cancellations and status updates. Notifications are tailored during setup.
Yes. You can add buffer time before and after the meeting. We agree the time periods and rules with you.
Yes. Orders can be linked to projects and cost centres. Integration with your accounting system is an additional module agreed separately.
Meeting catering
Book a demo to explore the options for your organisation.