Realdania is a philanthropic organization focused on creating quality of life through the built environment. The organization has a high level of activity with many internal and external meetings, which places great demands on a well-functioning meeting booking and guest management solution.
The project
Realdania wanted to upgrade their previous booking system, which was characterized by limitations and inadequacies, especially when it came to integration with Outlook and handling meeting catering and guest registration. The project was initiated with the goal of gathering all meeting-related functions into one modern platform.
The challenge
The old solution often led to double bookings and inefficient handling of meeting catering and guest registration. The system was not intuitive and lacked the necessary integration with Outlook, causing frustration among both employees and the front desk.
Why MyDesk
Realdania chose MyDesk because the platform offers a complete solution for booking meeting rooms, ordering meeting catering and digital guest registration – all integrated directly into Outlook. User-friendliness and minimal administration were crucial parameters for the choice.
What was delivered
MyDesk was implemented with integration to Outlook and existing calendar systems. Realdania got:
-
A modern and intuitive meeting room booking solution
-
Meeting catering integration with simple ordering via Outlook
-
Guest registration with QR codes and notifications for meeting hosts
-
A unified platform that reduced errors and manual workflows
