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Platform
Meeting room booking
Easy and user-friendly meeting room booking
Better utilization
Gain insights into how meeting rooms are actually used.
Time efficiency
Avoid double bookings and empty rooms.
Efficient planning
Create a clear overview of capacity and needs.
Data insights
Use analytics to optimize resources and future investments.
Efficient use of meeting rooms
Simple booking for employees and valuable insights into utilization for management.
- Book via Outlook, Teams, mobile, or web.
- Add catering, AV equipment, and services in the same booking.
- View and select rooms through interactive floor plans.
- Avoid double bookings with real-time synchronization
- Gain data-driven insights into meeting room usage with analytics
Book meeting and catering in one process
Make ordering meeting catering simple and efficient for both employees and the canteen.
- Add catering directly when booking the room
- Set up rules for when and what can be ordered
- Administration module for the canteen with a full overview
- Integration with financial systems for easy billing
Full overview of the meeting rooms
Planner provides a visual overview so that both employees and management can plan smarter.
- See all meeting rooms and meetings in one comprehensive calendar
- Quickly identify available times and locations
- Easy rebooking and changing of meetings
- Add and manage catering
- The perfect tool for receptions and PAs
Share meeting rooms across companies
- One unified platform across companies
- Book rooms via Outlook, Teams, mobile or web
- No requirement for ownership of the venue to book
- Creates flexibility and better utilization in multi-user buildings
Real-time overview at the meeting room
The wireless E-Ink meeting room displays show meeting status in real-time and last up to a year, and MyDesk can also be used with regular monitors.
- View meeting information and room status directly at the door
- Avoid disturbances in busy rooms
- Meeting data is read directly from Exchange and ensures double bookings
- E-Ink is the eco-friendly and economical alternative
- If you already have screens, we will be able to reuse them.
Pre-registration of visitors
Pre-register your visitors already when booking meetings and make arrivals smooth.
- Pre-register visitors at the same time as meeting booking
- Faster and smoother check-in on the day
- Automatically send invitations with meeting details
- Print or digital E-Ink visitor cards available
- Possibility of check-in via QR code sent upon arrival
See how it can work for you
Try MyDesk
Book an online or in-person no-obligation demo of MyDesk Meeting Room Booking. A secure and Microsoft-integrated platform for your workplace. Danish developed & Danish support.
Frequently asked questions
Yes, MyDesk works on most meeting room screens. Find the list of tested and approved monitor models and system requirements here.
MyDesk does not store any of your meeting data, nor do we have access to it. Data is read on behalf of the logged-in user – directly from Outlook.
Contact us – we’re always happy to talk. For those of you with many meeting rooms, we typically offer a fixed price. This means that we don’t look at how many rooms you have.
MyDesk always matches the price from other suppliers.
No, if you live in a building with multiple companies sharing meeting rooms, only the company that owns the rooms needs a license – everyone else can use the system for free.
Yes, we are a Danish company with Danish support and onboarding.
Having a close relationship with our customers and adapting MyDesk to their needs is one of our highest priority values.
If you have any questions or need help, don’t hesitate to contact our support here – we’re always here to help.
Yes, you can. With MyDesk, rooms can be automatically released on no-show – either via check-in on the meeting room screen, QR code or sensor. This ensures that booked but unused rooms quickly become available again.
MyDesk reads and writes directly to the Exchange/Outlook calendar. Bookings made with MyDesk in Outlook, Teams, the mobile app, web or on a meeting room screen are kept synchronized in real-time – no double bookings.
Yes, you can. When you book a room in Outlook or MyDesk, you can add catering, AV equipment and services in one process. This reduces errors and double communication.
Do you still have questions?
Don’t hold back, we love talking to potential customers.
Fill out the form below and we’ll get back to you quickly.
Price guarantee
For us, it's not only important to offer the best platform and support - we also guarantee to always match the price of our competitors.
Included features
- Book via mobile, Outlook, Teams or web
- Software for monitors
- Possibility of sharing premises with other companies in the building
- Meeting catering booking
- Unlimited onboarding help and subsequent support in Danish
+150 companies are not wrong!
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