Meeting room booking
Make it easier for your employees to book meeting rooms and catering through Outlook or via the MyDesk App.
Easy and user-friendly booking of meeting rooms
Book meetings via mobile, Outlook, Teams or web
QR code for quick booking instead of having screens
Filter and find via 3d floor plans
Share meeting rooms with others in the building
Search, find and book meeting rooms that match your needs via 3d floor plans
With just a few clicks, you can book a meeting room that matches your needs.
- Book everything from one place and in one application
- Visual and user-friendly interface
- Share your meeting rooms with others in the same building
With our platform, it’s easier than ever to find and book meeting rooms that fit your exact needs. Our innovative 3D floor plans give you a visual representation of each meeting room so you can choose the perfect setting for your next meeting. With just a few clicks, you can reserve the optimal space for your requirements.
All from one place and in a single application.
We’ve made meeting room booking simple and user-friendly. Our platform offers a visual and user-friendly interface that makes it easy to find and book meeting rooms. Best of all, you can manage all your meeting rooms from a single application. We also have the ability to share meeting rooms with others in the same building, promoting collaboration and optimizing the use of resources.
Meeting room screens or QR code for entrance of the meeting room
- Display the MyDesk app on your existing screens
- Replace the screen with a QR code and scan, view and book from the MyDesk App
- Or let us set up screens in front of your meeting room
We make meeting room booking even more convenient. Our platform allows you to use meeting room screens or QR codes to book the meeting rooms.
Install the MyDesk app on your existing screens or print our QR codes and save the cost of screens. With QR codes, you can scan and book a room directly from your mobile phone – just like you do from screens.
Alternatively, let us install new screens on your premises, we support most types of screens to match the exact design you want.
Order meeting catering from Outlook, Teams or mobile
- Order meeting catering at the same time you book the meeting in Outlook
- Management module and mobile app for canteen staff
- Integration to financial system and PowerBI
- Free module included in the meeting room booking system
Optimise meeting rooms based on data and sensors
- Do you have the right mix of meeting rooms?
- How many don't show up for the meeting rooms they book?
- Does the bookings match the number of seats available, or do you need larger or smaller meeting rooms?
Used daily by employees of
Prices
- Meetingroom booking
- Book via mobile, Outlook, Teams or Web
- QR codes or info screens
- Share meeting rooms with others in the building
- Ordering meeting catering
- Canteen app for meeting catering management
Meeting room booking
Want to know more?
Have a chat with one of our experts.
Or read more about MyDesk meeting room booking here:
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November 12, 2023 8:16 amFrequently Asked Questions
Outlook is an excellent tool for booking meeting rooms, and we’re not trying to move users to a new platform.
With our Outlook integration, employees can do exactly what they’re used to, they just get a better visual experience when searching for a meeting room. Additionally, if your canteen allows it, you can also order catering directly from Outlook, mobile, Teams or the web, which is not possible in standard Outlook.
We don’t sell hardware for a living, we sell software. At the same time, we are against the idea of replacing hardware that works. That’s why we make sure MyDesk works perfectly on your existing hardware. And if you want to continue using your existing software on the monitors, you can do that too.
Nothing – we don’t store your meetings in MyDesk, we store them in Exchange as you already do. We just provide a better user interface and search options than you’re used to.
Not at all, in fact we usually recommend starting up without one as the cost of buying and maintaining screens is quite high, at the same time we offer a better alternative with our QR codes that you put up outside the meeting room, after which you can quickly use your MyDesk App to see if the room is available and book it.
Yes, MyDesk is one of the only companies to have something called “Shared Rooms”, where you can give other companies access to view and book your meeting rooms. They can’t see the details of your internal meetings, of course.
