Meeting room booking
Make it easier for your employees to book meeting rooms and catering through Outlook or via the MyDesk App.
- Book directly from Outlook, Teams, mobile, or web
- Find rooms using 3D floor plans
- Add catering and equipment when booking
- Avoid double bookings with real-time synchronization
- Integration with finance and analytics tools
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Easy and user-friendly booking of meeting rooms
Book meetings via mobile, Outlook, Teams or web
QR code for quick booking instead of having screens
Filter and find via 3d floor plans
Share meeting rooms with others in the building
Search, find, and book a meeting room that meets your needs using 3D floor plans
- Book everything from one place and in one application
- Visual and user-friendly interface
- Share your meeting rooms with others in the same building
With our platform, it’s easier than ever to find and book meeting rooms that fit your exact needs. Our innovative 3D floor plans give you a visual representation of each meeting room so you can choose the perfect setting for your next meeting. With just a few clicks, you can reserve the optimal space for your requirements.
All from one place and in a single application.
We’ve made meeting room booking simple and user-friendly. Our platform offers a visual and user-friendly interface that makes it easy to find and book meeting rooms. Best of all, you can manage all your meeting rooms from a single application. We also have the ability to share meeting rooms with others in the same building, promoting collaboration and optimizing the use of resources.
Meeting room screens or QR code for entrance of the meeting room
- Install the MyDesk app on your existing meeting room screens
- Replace the screen with a QR code and scan, view and book from the MyDesk App
- Alternatively, we can install new screens at your meeting room
We make meeting room booking even more convenient. Our platform allows you to use meeting room screens or QR codes to book the meeting rooms.
Install the MyDesk app on your existing screens or print our QR codes and save the cost of screens. With QR codes, you can scan and book a room directly from your mobile phone – just like you do from screens.
Alternatively, let us install new screens on your premises, we support most types of screens to match the exact design you want.
Order meeting catering from Outlook, Teams or mobile
- Order meeting catering at the same time you book the meeting in Outlook
- Management module and mobile app for canteen staff
- Integration to financial system and PowerBI
- Free module included in the meeting room booking system
Used daily by employees at companies such as
Efficient meeting room booking with automation
- Quick and easy meeting room booking
- Avoid double bookings and optimize capacity
- Get real-time insights into meeting room usage
- Integrate with finance and calendar systems
- Automatic reminders for better utilization
Effective meeting room booking is crucial for a productive workday. With our user-friendly solution, your employees can quickly find and reserve available meeting rooms without unnecessary delays. Our system minimizes double bookings, ensures optimal utilization of your rooms, and frees up time in daily operations. At the same time, management gains valuable insights into meeting frequency and capacity usage, ensuring that meeting rooms always meet the company’s needs.
Our meeting room booking system can be integrated with your existing solutions, such as financial management and calendar systems, making administration even easier. Automatic reminders reduce the number of unconfirmed bookings and ensure that meeting rooms are not left unused unnecessarily. With real-time updates and an intuitive interface, employees can quickly modify, cancel, or add resources to an existing booking. This flexibility makes meeting room booking more efficient and user-friendly – fostering a better meeting culture within your company.
Efficient meeting room booking directly from your systems
- Reserve meeting rooms via Outlook, Teams, or mobile app
- Integrate with financial systems and Power BI for an overview
- Real-time synchronization to avoid errors
- Add equipment and catering when booking
- Centralize booking for optimal capacity utilization
With our smart meeting room booking system, you can reserve meeting rooms directly from the platforms you already use. Whether you use Outlook, Teams, or a mobile app, you can easily manage bookings without switching between systems. Additionally, the solution supports integration with financial systems and Power BI, providing a clear overview of meetings, usage, and capacity utilization. This makes meeting room booking a seamless part of your daily workflow.
Our solution makes meeting room booking both faster and more organized, saving time for employees and management alike. Automatic synchronization between systems ensures that all updates occur in real time, preventing misunderstandings about booked rooms. Additionally, you can add equipment, catering, and other necessary resources directly when booking, making planning even more efficient. Whether you have few or many meeting rooms, centralized booking makes it easy to maintain an overview and ensure optimal use of your facilities.
Optimise meeting rooms based on data and sensors
- Do you have the right mix of meeting rooms?
- How many don't show up for the meeting rooms they book?
- Does the bookings match the number of seats available, or do you need larger or smaller meeting rooms?
Want to know more?
Have a chat with one of our experts.
Or read more about MyDesk meeting room booking here:
Optimize meeting room booking with data and sensors
- Optimize meeting rooms with sensors and data
- Adjust capacity based on usage patterns
- Receive recommendations for different rooms and time slots
- Reduce empty rooms with automatic reminders
- Create a more efficient and structured workday
An intelligent approach to meeting room booking ensures that your rooms are used as efficiently as possible. Our system uses sensors and data analysis to track meeting frequency, no-shows, and room utilization, giving you clear insights into whether your booked rooms meet the company’s needs. If a meeting room is often empty or too small for demand, you can adjust the room configuration. Data-driven meeting room booking allows you to optimize capacity utilization and plan meetings more effectively.
By using real-time data, you can identify patterns in room usage and adjust your strategy accordingly. If certain times of the day experience high demand, the system can suggest alternative rooms or times to better distribute meeting activity. Automatic reminders reduce the number of unoccupied rooms, saving resources and increasing efficiency. Smarter meeting room booking not only improves space utilization but also contributes to a more structured and productive workday for all employees.
Prices
- Meetingroom booking
- Book via mobile, Outlook, Teams or Web
- QR codes or info screens
- Share meeting rooms with others in the building
- Ordering meeting catering
- Canteen app for meeting catering management
Meeting room booking
(Minimum purchase of 10 meeting rooms)FAQ
Outlook is an excellent tool for booking meeting rooms, and we’re not trying to move users to a new platform.
With our Outlook integration, employees can do exactly what they’re used to, they just get a better visual experience when searching for a meeting room. Additionally, if your canteen allows it, you can also order catering directly from Outlook, mobile, Teams or the web, which is not possible in standard Outlook.
We don’t sell hardware for a living, we sell software. At the same time, we are against the idea of replacing hardware that works. That’s why we make sure MyDesk works perfectly on your existing hardware. And if you want to continue using your existing software on the monitors, you can do that too.
Nothing – we don’t store your meetings in MyDesk, we store them in Exchange as you already do. We just provide a better user interface and search options than you’re used to.
Not at all, in fact we usually recommend starting up without one as the cost of buying and maintaining screens is quite high, at the same time we offer a better alternative with our QR codes that you put up outside the meeting room, after which you can quickly use your MyDesk App to see if the room is available and book it.
Yes, MyDesk is one of the only companies to have something called “Shared Rooms”, where you can give other companies access to view and book your meeting rooms. Of course, they cannot see the details of your internal meetings. If you also work with guest registration or external user access, MyDesk Guest Registration / Guest Booking may be relevant for you.
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