MyDesk Analytics

Optimise your office with data and targeted reporting.

Endless possibilities for office optimisation

Avoid unnecessary square metres

Optimal use of the office

Optimisation of power, cleaning, etc.

Tailored reporting in PowerBI

Dashboard and Heatmaps

With MyDesk Analytics, you get a visual insight into the use of your office and meeting rooms and suggestions for optimization.

See how much a space or area is being used.
See which departments need to expand and where there are too many desks.
How much do your meeting rooms get used and do you have the right amount and size of rooms?
Live data via heat maps and customised reports for you.

We believe that data is the key to creating an efficient and productive workplace. That’s why MyDesk offers you an intuitive dashboard and tailored reports that give you access to a world of optimization opportunities.

With MyDesk Analytics, you can easily see how much each space and area is being utilized. This enables you to make informed decisions about where to invest in more or less space. You can also identify which departments need more space and where there may be excess capacity.

Our platform gives you access to live data through easy-to-use heatmaps. These visual representations of space utilization help you understand how your workplace is being used in real-time. You can see where people prefer to work and where there are opportunities for improvement.

MyDesk offers tailored Business Intelligence (BI) reports that precisely match the data you want to analyze and report on. Whether it’s meeting room usage, office space or resource utilization, we can tailor the reports to fit your specific needs.

Optimize the use of your meeting rooms

Get insights into how much you’re using your meeting rooms, whether people are showing up to the rooms they book and whether they’re being used efficiently.

Insights into Meeting Room Usage

MyDesk Analytics offers valuable insights into how a company’s meeting rooms are being used. The platform accurately tracks how much each meeting room is being used, allowing managers and facilities to assess the effectiveness of their current meeting room capacity.

Meeting Attendance and Seat Availability

A key aspect of MyDesk Analytics is its ability to monitor how many people actually attend meetings compared to the number of seats booked. This gives businesses a clear understanding of whether their meeting rooms are often overbooked or underutilized, which can lead to more efficient use of available space.

Analysis of no-shows from meetings

The platform also detects instances where meeting rooms are booked but not used, which can indicate a no-show problem or inefficient booking practices. This data can help reduce wasted resources and improve planning processes.

Optimizing Meeting Room Composition

Finally, MyDesk Analytics provides insight into whether the company has the right mix of meeting rooms. By analyzing meeting patterns and space utilization, the platform can recommend adjustments to the size and number of meeting rooms, ensuring the company has the most suitable facilities for their needs.

This tool is essential for companies looking to optimize their meeting facilities and ensure efficient use of their workplace resources.

Ready to hear more?

Book a free demo and talk to one of our experts.

Optimized Resource Utilization with MyDesk Analytics

Gain detailed insights into workspace usage
Utilize real-time data and heatmaps for smarter decisions
Reduce costs through efficient resource allocation
Identify underutilized areas and optimize space
Create a more sustainable and cost-effective workplace

MyDesk Analytics provides businesses with a comprehensive understanding of how office facilities are utilized. Beyond monitoring workspace usage, the platform also analyzes energy consumption, cleaning needs, and other operational parameters to support informed optimization decisions. With live data and interactive heatmaps, companies can dynamically adjust their office environment, ensuring a more sustainable and cost-efficient operation. The platform makes it easy to identify areas where resources can be reallocated, ensuring that space and facilities are used to their fullest potential. By optimizing workspace utilization, businesses can create a more balanced, productive, and financially sustainable environment for both employees and management.

Customized Reports for Business Insights

Tailor reports to fit your company’s specific needs
PowerBI integration for in-depth analytics
Receive data-driven recommendations for optimization
Support smarter decision-making with real-time insights
Improve resource allocation and employee satisfaction

With MyDesk Analytics, you gain access to flexible reports that can be customized to match your company’s unique requirements. Whether focusing on meeting room capacity, workspace utilization, or general operational improvements, reports can be tailored to provide targeted and actionable insights.

The PowerBI integration enables advanced data visualization, supporting fast and accurate decision-making. Beyond raw data, the system delivers practical recommendations to enhance office functionality and resource efficiency. This flexible approach allows businesses to analyze workspace trends over time and adjust strategies according to their evolving needs.

Strategies for a More Efficient Workplace

Identify opportunities for better resource utilization
Create a more flexible and adaptive work environment
Optimize meeting room capacity and usage
Reduce waste through strategic planning
Develop a workplace that enhances functionality and productivity

MyDesk Analytics helps businesses identify and implement optimization strategies to ensure better utilization of office resources. By analyzing workspace data, inefficiencies can be addressed, and spaces can be restructured for more targeted use.

This may include adjustments in meeting room sizes and locations, flexible workstations, or smarter planning strategies that minimize waste. The system’s insights support the development of a more functional and productive workspace, where facilities align with actual business needs. The result is an optimized office environment that improves both employee satisfaction and operational cost efficiency.