Platform
Planner meeting overview
Efficient meeting planning with MyDesk Planner
Visual overview
All meetings, rooms and catering in one place.
Quick rebooking
Move meetings and rooms in seconds – save time and prevent cancellations.
Control over catering
Add or change orders quickly, standard or custom, and reduce errors.
Calendar and message
Sync with calendar, automatic notifications when changes occur.
Overview of reception & PAs
Planner is designed for employees who need a complete overview of meetings, rooms and catering. It saves time, minimizes errors and makes it easy to manage on behalf of others.
- Book and move meetings in seconds
- Add/change catering in the same flow
- Visual overview of meetings, rooms and requests
- Sync automatically with Outlook/Exchange
- Register special requests directly at the meeting
Planning in one platform
MyDesk Planner brings together meetings, rooms and catering in one tool. Reception and PAs get full control, clear roles and automated workflows, less coordination, fewer errors and faster execution.
- Overview of meetings, rooms and catering in one view
- Roles and rights for reception, PA, canteen and technology
- Workflows with automated messages and tasks
- Plan on behalf of colleagues – simple and easy
- Traceability of changes, orders and deliveries
Efficient meeting catering
Add or change catering directly at the meeting. MyDesk Planner automatically sends the order to the canteen with time, location and notes – so the delivery is on time every time.
- Add/change orders in the meeting
- Templates for regular meetings and menus
- Automatic messages to the canteen
- Allergies, preferences and notes are saved
- Overview of status, deliveries and billing
Reliable meeting management
MyDesk Planner ensures that everything runs smoothly from invitation to cleanup. Clear workflows, messages to the right teams and quick rebooking if anything changes.
- Automated tasks for reception, canteen and technology
- Notifications for changes, delays and no-shows
- Quick rebooking in case of conflicts or cancellations
- Checklists for preparing and cleaning premises
- Live status/timeline – everyone can see what’s happening now
Gain insight into the use of your meeting rooms
- KPIs for capacity, no-shows and consumption
- Create flow and reduce wasted time
- Recommendations for premises and catering
- History and trends to follow up on
See how it can work for you
Try MyDesk
Book an online or physical no-obligation demo of MyDesk Planner. A secure and Microsoft-integrated platform for your workplace. Danish developed & Danish support.
Frequently asked questions
Planner is designed for employees who need a full overview of meetings, rooms and catering. It’s the perfect tool for receptions and PAs.
By default, end users see the same data that they have rights to see in Outlook.
However, you can give specific users access to move meetings around in Planner. This is typically the reception or PAs who are given these rights.
Yes, we are a Danish company with Danish support and onboarding.
Having a close relationship with our customers and adapting MyDesk to their needs is one of our highest priority values.
If you have any questions or need help, don’t hesitate to contact our support here – we’re always here to help.
No – we do not use your data for analysis purposes or anything else. Your data is only used on your environment. In fact, we don’t have access to much of your data at all, as it is stored on your premises and can only be accessed by users from your own domain.
No, we have chosen to focus only on customers who use Microsoft.
It’s a choice that also means that customers using Microsoft will have a much better user experience than if we supported more technologies.
To access MyDesk Planner, all you need to do is link your meeting rooms to MyDesk to view them in Planner. Contact us and we’ll help you get started.
Yes, you can. Planner includes workflows with automated messages and tasks, checklists for room preparation and cleanup, and live status/timeline where everyone can see what’s happening now.
Do you have any questions?
Don’t hold back, we love talking to potential customers.
Fill out the form below and we’ll get back to you quickly.
Price guarantee
For us, it's not only important to offer the best platform and support - we also guarantee to always match the price of our competitors.
€ 240
per month
Included features
- Planner access for all employees
- Free onboarding
- Full Danish support
- All upcoming updates and extensions for Planner
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