The problem
As a modern media house based in Vordingborg with over 100 employees, TV2 Øst has a fast-paced workday with a constant need for coordination. Day-to-day operations require both editorial and technical staff to work together on productions across the house.
In the media industry, flexibility is a necessity as the news landscape can change quickly, creating an urgent need for joint planning. Without a centralized system to manage office facilities, there can be uncertainty about where colleagues are and whether the right facilities are available.
TV2 Øst was therefore looking for a solution that could create structure in a dynamic workday and make it easier for the organization to plan ahead. The goal was to implement a tool that could gather both meeting booking and employees’ physical presence in one place.
The solution
We have delivered a customized package to TV2 Øst consisting of our meeting room booking solution integrated with MyDesk Planner. This setup ensures that employees have access to the necessary tools directly through their existing digital workspace. The solution is designed to provide an intuitive workflow when booking resources for productions or editorial meetings.
With MyDesk Planner, we have enabled the ability for employees to indicate their work location, whether they are in the office, out in the field or working from other locations. This provides a real-time visual overview of the entire team, significantly reducing manual coordination. The integration ensures that all available resources are optimally utilized according to who is in the building.
The meeting room solution makes it easy to find and reserve facilities with the right specifications for each task. We’ve connected their rooms to the system so there’s never any doubt about reservations or double bookings. This means that employees can focus on their core task – creating journalism and content for the region.
The result
TV2 Øst now has a much better overview of their physical resources and human capacity across the different departments. The use of MyDesk Planner enables employees to quickly spot when colleagues are present, which strengthens social cohesion and professional collaboration. The transparency offered by the solution has created a smoother workday without unnecessary disruptions.
Meeting room management has been simplified and there is now a clear and straightforward process for booking space in the media building in Vordingborg. The automation of these processes removes the day-to-day coordination challenges that could previously steal focus from the creative work. Employees experience a smooth transition between planning and execution in their projects.
Overall, MyDesk has given TV2 East a digital infrastructure that supports a modern and flexible work culture. By having one common system for both planning and facility management, they have created the foundation for a more organized workplace. This results in greater peace of mind for employees, who always have the basics in order before they dive into the day’s news.
