The problem
As a key player in sustainable investments in developing countries, IFU operates in a professional environment with many stakeholders. The need for a structured approach to their facilities had become apparent with their ongoing activities in the Copenhagen office.
In the investment industry, precision and professionalism are essential when holding strategic meetings with partners and investors. Without a centralized system, coordinating meeting facilities can quickly become a manual and time-consuming task that takes focus away from core tasks.
IFU therefore wanted to find a technological solution that could provide a full overview of their meeting rooms. The goal was to ensure a smooth workday for employees, where access to the right facilities was both intuitive and easily accessible.
The solution
MyDesk has delivered a complete meeting room booking solution tailored to IFU’s need for overview and simplicity. The implementation ensures that all the organization’s meeting arrangements can now be managed through a single platform.
The solution gives employees access to book rooms directly via both mobile and desktop, creating a flexible workflow regardless of location. We have integrated the system to mirror IFU’s specific room overview and facility requirements in each room.
By digitizing booking, MyDesk has removed the uncertainty around available capacity in the office. Every resource is now visible in real-time, ensuring that employees can always find and reserve a room that suits the nature of the meeting.
The result
The implementation of MyDesk’s meeting booking module has given IFU a professional and comprehensive overview of their meeting arrangements. The biggest qualitative gain is the reduction of ad hoc coordination, which creates calm and structure in a busy workday.
Employees now experience a more intuitive process when scheduling meetings with both internal and external parties. By consolidating booking in one system, the risk of double bookings is minimized and the utilization of the physical space is naturally optimized through increased transparency.
Overall, the solution has contributed to a more agile working environment at the Copenhagen office. IFU now has the foundation for a modern workplace where technology supports the employees’ need for efficient facilities without administrative hassle.
