The project
The goal of the project at GF Forsikring was to bring four essential functions together in one unified platform: meeting room booking, catering orders, desk reservations and visitor registration.
The objective was to create a more intuitive and streamlined experience for both employees and reception staff, while improving the utilisation of office facilities across the organisation.
MyDesk was chosen as the central tool to connect all processes and simplify daily workflows.
The challenge
GF Forsikring previously worked with several separate systems and manual processes that were time-consuming and difficult to scale. Meeting bookings and catering were not connected, desk administration lacked structure, and visitor registration did not meet the company’s standards for security and ease of use.
This fragmentation created unnecessary complexity and forced employees to use multiple systems to complete simple tasks.
Why MyDesk
GF Forsikring selected MyDesk because the platform consolidates multiple functions into one system and offers strong integration with Microsoft 365, including Outlook and Teams. The intuitive interface made adoption easy for employees, while the flexible setup allowed the solution to be tailored to GF’s internal requirements.
MyDesk also met the company’s expectations regarding data security and had the implementation experience needed for larger organisational rollouts.
What was delivered
MyDesk delivered a complete solution consisting of:
Meeting room booking directly in Microsoft Outlook and Teams
Digital meeting catering ordering with kitchen integration
Desk booking via app and web, including zoning and statistics
Guest registration
The solution was rolled out with full support, superuser training and customizations to GF’s internal workflows.
