Realdania
Realdania connects meeting room booking, catering and guest registration with employees' Outlook calendar.
Læs kundehistorienIn short
Can guests be pre-registered from Outlook?
Yes. With MyDesk, guests can be pre-registered from Outlook when the meeting is planned. Upon arrival, check-in is recorded and the host can be notified via e-mail. SMS can be activated as a supplement. Messages and visitor flow are adapted to your setup.
From planning to everyday life
The workflow step by step
- 01
Prepare for the visit
Pre-register external guests from Outlook. For groups, the reception can import a guest list.
- 02
Receive the guest
The guest checks in on screen or with a QR code. Your design and any instructions are agreed upon during the set-up.
- 03
Notify the host
Email upon arrival can be set up. SMS requires separate activation.
- 04
End the visit
Register check-out so that the guest overview follows the status of the visit. Digital E-Ink cards can be reused for the next guest.
A setup that suits you
You must clarify this before starting
- Reception's responsibility
- Who helps on arrival and ensures that guests are checked in and out?
- Visitor flow and messages
- Agree registration fields, instructions, host messages and need for SMS.
- Card and hardware
- Choose print, digital guest cards or a flow without cards. Monitors and E-Ink cards are hardware to be clarified separately.
- Data protection
- Clarify access, storage and deletion for your visitor flow. Use the Security Center and the data processing agreement as a basis for IT's assessment.
The customers' experiences
Visits and meetings in the customers' everyday life
POWERCON
POWERCON uses MyDesk for guest registration and highlights the daily operation and cooperation with the support.
Læs kundehistorienQuestions and answers
The practical before you choose
Can we receive more guests for the same event?
Yes. The reception can import a guest list and pre-register several guests for a meeting or event.
Are digital guest cards necessary?
No. You can choose print, digital E-Ink cards or a flow without a guest card. The physical hardware is agreed separately.
Is a guest list a complete evacuation list?
The list of checked-in guests can help the reception and the emergency department. It depends on proper check-in and check-out and does not replace the company's emergency procedures.
Where does IT find documentation on data protection?
The Security Center describes hosting, identity, data protection and documentation. Data processor agreement included as standard; the specific set-up and the customer's responsibility must also be assessed.
How long does the implementation take?
The process depends on your Microsoft environment, number of locations, selected modules and hardware requirements. Agree responsibility, testing and a concrete schedule with MyDesk; there is not one fixed implementation time for all offices.
Is the price in the calculator the total price?
The calculator shows the recommended software price for the selected solution. Hardware, other modules, consumption and specific terms of agreement must be clarified separately. Ask for a quote that breaks down ongoing software, hardware purchase or rental, and any start-up costs.
This is how you get started with Microsoft 365
Start by clarifying your environment and work processes. Login, calendar connection and employee apps are different parts of the setup.
Clarify environment and responsibility
Your IT team and MyDesk review Microsoft 365, Outlook clients, locations and the modules you will use. Also designate the employees who must administer the solution.
Connect identity and calendars
Agree login via Microsoft Entra ID, relevant calendar resources and necessary rights. Microsoft Graph and OAuth 2.0 are used for the calendar integration; rights and connections must fit the specific solution.
Set up office workflows
Clarify floor plans, resources, booking rules and any messages or order deadlines. Reception and canteen are included when their modules are included.
Test before deployment
Review representative bookings, changes and cancellations in the clients employees use. Then agree on onboarding, support and responsibility for changes.
What should be included in your overall budget?
The software price below is the starting point. An overall offer must also clarify the modules, the hardware and the terms of agreement that suit your office.
Example of software basis: 1.550 DKK per month. Calculated from the same list price and minimum limit as the calculator below.
- Software
- Use number and minimum limits in the calculator. Meeting catering, guest registration and other related products have their own price basis.
- Hardware and consumption
- Clarify the need for screens, sensors, guest cards and any controllers. Purchase, rental and consumption as SMS must appear separately when relevant.
- Start-up and agreement
- Get confirmation of setup, delivery, VAT, binding and any start-up costs in the offer. A monthly list price does not in itself tell you what all these items cost.
Prices and calculation
What does it cost?
Adjust quantity and see the recommended price immediately.
Indicative conversion · rounded to whole amounts · ECB 2026-10-02
Functions, documentation and next steps
MyDesk
See the workflow in your office
Get a demo with a focus on your employees, locations and Microsoft environment.