Guest registration: Give your guests a good first impression

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

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Louise, Henrik og Jesper - MyDesk

When you run a business, it is important, to give your guests a good first impression. You only get one chance to give a good first impression. For that reason it is important that everything is on point when a guest arrives.

With the workspace of the future that has flexible seating, and employees working from home on some days, it has become more complicated to guarantee a good first impression.

For that reason, a Guest registration system like MyDesk, is super important for the modern business. MyDesk guest registration ensures that your guests gets a good first impression.

How does MyDesk guest registration work?

Our guest registration system makes it very simple for employees to register when a guest is visiting.

When an employee knows that he/she is having a guest come over, the employee can fast and easily register that the guest is visiting. When the employee registers that a guest is visiting, the employee can easily:

  • Book a desk for the guest
  • Book a meeting room for the guest
  • Book catering for the guest
  • Book parking for the guest

When the visit is registered, the employee can send notifications with all the relevant information to the guest. Furthermore, the reception will also be ready for when the guest arrives and an access card can quickly be printed for the guest.

Benefits of having a good guest registration system

There are many different benefits of having a good guest registration system. Here are some of the primary benefits:

  • Give your guest a good first impression and a good stay
  • Efficient way of organising the visit
  • The system automatically creates an access card that the guest can print at arrival
  • Overview and log of guests that have been visiting

MyDesk: Easy and efficient guest registration

The MyDesk guest registration system is a simple and intuitive system, where everything has been tought of. Click the button below and learn more about MyDesk guest registration.

All-in-one platform for the hybrid workspace

MyDesk is made to support the workspace of the future and supports much more than just guest registration.

In addition to guest registration, MyDesk also support:

MyDesk supports many more features than just guest registration. Read more about everything you can do with MyDesk here.

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Henrik, Jesper og Louise - MyDesk

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Henrik, Jesper og Louise

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