The project
In collaboration with Finansiel Stabilitet, MyDesk was implemented as a unified system for managing meeting room bookings and meeting catering.
The aim was to create a more intuitive workflow for users and streamline the handling of meetings and orders. A key focus of the project was improving integration with Microsoft Outlook, enabling employees to manage bookings directly from their calendar.
The implementation was carried out in close dialogue with both the IT department and administrative staff to ensure the solution aligned with existing processes.
The challenge
Finansiel Stabilitet previously used another Danish booking system, which no longer met the organisation’s growing demands for usability, flexibility and integration. The lack of Outlook integration caused daily frustrations, as users were required to manage bookings across multiple systems.
Additionally, limited options for customising meeting catering made the process more time-consuming for both employees and canteen staff.
Why MyDesk
Finansiel Stabilitet chose MyDesk because the platform offers an intuitive interface and seamless integration with Outlook and Microsoft 365.
This allowed meeting room bookings and catering to be gathered in one system, accessible directly from the calendar. MyDesk also provided simple, flexible workflows that could be adapted to the organisation’s needs.
What was delivered
MyDesk delivered a complete solution consisting of:
Integration with Outlook so meeting rooms and catering can be booked directly in the calendar
Easy-to-use web portal for managing meetings and catering
Automated workflows that ease handling for both users and canteen staff
Support and onboarding for both IT and end users
