Through MyDesk, the German Embassy in Denmark has gained a comprehensive and efficient solution for managing meeting rooms, meeting catering and lunch payments in Portland Towers, where the embassy is located.
Efficient booking across organizations
A key challenge at Portland Towers is that the building is shared by several organizations – including the German Embassy – each operating with their own Microsoft 365 tenant. MyDesk has solved this with a common platform that makes it possible to book meeting rooms and associated meeting catering, regardless of which Microsoft 365 tenant the employee belongs to. Bookings can be made directly from Outlook or via MyDesk Planner, providing flexibility and accessibility in the employees’ preferred work environment.
Integration to access system and canteen solution
The solution is integrated to Portland Towers’ existing access system. This means that employees can use their access badge to register and pay for lunch in the canteen. This functionality brings together the administration of canteen services with access control, creating a simple and user-friendly experience for employees.
Benefits of the solution
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Support for booking across 5 Microsoft 365 tenants
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Unified access to meeting catering and meeting rooms in one solution
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Integration with access tokens for payment in the canteen
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Easy access via Outlook or MyDesk Planner
The solution demonstrates how MyDesk can handle complex collaborative environments with multiple organizations, systems and needs – while ensuring a simple and coherent user experience.
