Optimizing office buildings with MyDesk

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The flexible workplace comes with many benefits. More freedom for all employees, more flexibility in their workday, lower costs for the company, better opportunities for collaboration and knowledge sharing across departments – the list of benefits goes on and on.

That said, there’s no doubt that switching to the flexible workplace can be challenging when you’ve been used to the traditional workplace your whole life.

To truly make the flexible workplace work and reap all the benefits that come with it, it requires a thorough optimization of everything from the way you do things to the physical environment itself.

You can read more about how to optimize your physical environment here.

The solution is to have a unified system that can help make the flexible workplace easy and manageable. That’s exactly why we created MyDesk.

How can MyDesk be used to optimize your company’s office building?

MyDesk provides everything you need to create a great flexible workplace that provides freedom for employees and valuable insights for managers.

Create a better workflow for employees with Deskbooking, meeting room booking and more

On the surface, MyDesk is a very intuitive, user-friendly and simple platform that has a lot of different features that make for a great flexible workplace. This includes desk booking, meeting room booking and much more.

All these features make the everyday life of a flexible employee quick and easy. Inside MyDesk, employees can choose which days they want to come into the office and where they want to sit via a visual overview of the office via their computer or phone app. When booking a desk, the employee can also easily choose whether they want to eat in the canteen and reserve a parking space at the company.

These features, elegantly wrapped up in MyDesk, make it easy and liberating to be an employee in a flexible workplace. The same applies if you need to book meeting rooms or register the arrival of guests.

MyDesk integrates easily with Microsoft Outlook and Office 365.

Gain valuable insights into how employees use the office

On the surface, MyDesk is a simple and intuitive platform that is incredibly easy to use. Behind this elegant exterior, however, MyDesk is a highly advanced piece of software that collects and sorts all the data that employees enter into the system.

As an administrator, you can see all this data in a clear dashboard that has collected the data in a logical way. If you want to go even more in-depth with the data MyDesk has collected, we can also send you customized PowerBI reports.

All this data provides valuable insights into how employees use the office building, opening up huge optimization opportunities. For example, you may find that one of your departments is barely being used. Based on this, you can then consider whether you need to find smaller premises to save on costs or if you can use this department in a smarter way.

In addition to the data that MyDesk collects through employee input, we also offer small sensors that you can install in your workplace. These sensors also offer endless optimization possibilities.

You can read more about our sensors here.

What’s the benefit of optimizing your office building?

The big question is, of course, what are the benefits of optimizing office space in this way? If you work with these kinds of questions on a daily basis, you can probably already guess the answers. Here’s a little about the benefits of good flexible workplace optimization.

Freedom and flexibility for employees

First and foremost, the combination of MyDesk and the flexible workplace gives employees what they’ve been asking for for years. This gives them more freedom in their everyday life, allowing them to plan their working hours according to what best suits their life situation.

If you’re a mom or dad with a young child, you can stay at home a little longer in the morning. If you live far away from the office, you can avoid the long commute a few days a week. The specific benefits vary from individual to individual, but everyone gains more flexibility and freedom in their everyday life.

Savings on electricity and heating

In addition to employee benefits, there are also many great benefits at the company level. With the data that the company gets from MyDesk, there are great opportunities to optimize power and heat. Not only is it financially good for the business, but it’s also the environmentally friendly thing to do.

In addition, the company that fully implements the flexible workplace will also experience increased productivity and employee happiness. If you make sure to design your office space according to the agile principle, the opportunities for knowledge sharing and collaboration between departments will also be much greater.

These are just a few examples of what MyDesk can do for your business. We’d love to talk to you to find out specifically what you can gain from using MyDesk and whether MyDesk is the right solution for you.

Contact us and get a non-binding demo of MyDesk

Is MyDesk the platform you need for your business? If you’re about to make the switch to the flexible workplace, or have already done so, get in touch and we’ll work with you to find the right solution for your business. If you would like to learn more, you can contact us via email at mail@mydesk.dk, by phone at +45 69 16 03 82, or through the contact form on our website. . If you would like a free and non-binding demo of our platform and what it can do for your company, you can book a demo where you can choose the day and time yourself.

You can book a demo here.

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Henrik, Jesper og Louise