The problem
As one of Denmark’s leading law firms with 350 employees in Copenhagen K, Bruun & Hjejle lives in a world where precision and professionalism are paramount. With many daily client meetings and internal conferences, there was a need for a more integrated approach to managing the building’s many facilities.
In the legal industry, time is a critical resource and manual coordination of meeting rooms can quickly lead to unnecessary time consumption or uncertainty about available capacity. Without a centralized system, it can be challenging to ensure that the right setting is always available for partners and clients alike.
The company was therefore looking for a solution that could tie the booking of rooms closely to the ordering of catering. The goal was to create a seamless process where administrative workflows were simplified so that employees could fully focus on their legal advice.
The solution
We delivered a complete meeting room booking and meeting catering solution that is fully integrated into the company’s existing digital workspace. Through the MyDesk platform, employees have an intuitive tool where they can quickly find and reserve the right room based on need and capacity.
The solution includes an advanced meeting catering module, which makes it possible to order food and drinks directly at the time of booking. This ensures that the kitchen and service staff automatically receive all relevant information about times and special requests without the need for separate emails or calls.
The setup is tailored to Bruun & Hjejle’s specific needs for overview and flexibility. The system handles everything from quick internal meetings to large client events, creating a coherent experience from the time the booking is made until the meeting is held.
The result
The implementation has resulted in a significantly better overview of the building’s resources and a more structured workday for both secretaries and lawyers. By gathering booking and catering in one system, the risk of errors and misunderstandings is minimized, which strengthens the professional conduct of meetings.
Employees now experience a much smoother process when planning their workday and receiving guests in the building. The automated communication between the booking system and the canteen has eliminated manual workflows and created a higher level of transparency throughout the organization.
Overall, the solution has given Bruun & Hjejle a modern platform that supports the company’s high quality requirements. The increased functionality ensures that the building’s facilities are optimally utilized and that the service experience for both employees and clients is always top notch.
