The problem
Energy Proactive Revolution ApS, operating under the name Pengerådgivning, runs a business in Copenhagen Ø, where trust and structure are fundamental parameters. As a legal and financial services provider, there is a constant need for discretion and a professional framework for advisory meetings. Without a centralized system, it used to be a challenge to ensure that available resources were always optimally utilized.
In the consultancy industry, meeting activity is at the heart of daily work, and manual processes around meeting rooms can quickly lead to uncertainty or double bookings. When clients visit the office, it’s crucial that logistics run smoothly so they feel welcome and in good hands from the moment they enter. The lack of visibility of the premises can create unnecessary noise in a busy day when the focus should be on the client’s financial situation.
The company decided to look for a digital solution that would create structure and transparency for all employees. The goal was to implement a platform that not only managed bookings but also visualized the flow of the office environment. They wanted to remove administrative burdens and ensure that the technology supported their professional profile to both employees and visitors.
The solution
MyDesk has delivered a customized solution for Money Advice that integrates digital meeting room booking directly into their existing workflow. Through our platform, employees can now easily book rooms for client meetings and internal conferences with just a few clicks, wherever they are. The solution ensures that everyone in the office has real-time access to the calendar, eliminating any doubt about room availability.
To complement the booking module, we have implemented info screens that act as the company’s visual hub in the physical premises. These screens are connected directly to the MyDesk platform and display up-to-date information about the day’s meetings, room capacity and shared information. This provides a modern and clear welcome to the building’s users and ensures a common thread in their workplace management.
The setup was designed to be intuitive so that employees could quickly start using the tools without the need for extensive training. MyDesk has configured the system to reflect the company’s specific premises and information sharing needs. By bringing the functions together in one ecosystem, we have enabled Money Advice to manage their physical facilities with the same precision as they provide their advice.
The result
The implementation of MyDesk’s meeting booking and info screens has given Money Advice a more fluid and professional workday. Employees now experience significantly improved transparency as they can always see which room is available for confidential conversations. The visual presentation on the info screens signals order and energy, which enhances the experience clients have when they arrive at the office.
The qualitative benefit of the solution is the reduction of interruptions and questions about room usage during the day. The information is easily accessible and updated automatically, which means that employees can focus their energy on core tasks rather than logistics. The system has created a calm atmosphere where resources are utilized in a way that supports the company’s professional standards.
Overall, MyDesk has provided a foundation for a modern workplace where technology works in the background to facilitate daily processes. By digitizing meeting scheduling and information flow, Energy Proactive Revolution has a tool that grows with their needs. The overview they now have of their premises ensures that they are always ready to welcome the next client in a professional and structured environment.
