Get more out of your office with MyDesk Workspace Analytics

Dashboard and Heatmaps

We believe that data is the key to creating an efficient and productive workplace. That’s why MyDesk offers you an intuitive dashboard and tailored reports that give you access to a world of optimization opportunities.

With MyDesk Analytics, you can easily see how much each space and area is being utilized. This enables you to make informed decisions about where to invest in more or less space. You can also identify which departments need more space and where there may be excess capacity.

Our platform gives you access to live data through easy-to-use heatmaps. These visual representations of space utilization help you understand how your workplace is being used in real-time. You can see where people prefer to work and where there are opportunities for improvement.

MyDesk offers tailored Business Intelligence (BI) reports that precisely match the data you want to analyze and report on. Whether it’s meeting room usage, office space or resource utilization, we can tailor the reports to fit your specific needs.

Workplace analytics
Workplace analytics

Optimize the use of your meeting rooms

MyDesk Analytics offers valuable insights into how a company’s meeting rooms are being used. The platform accurately tracks how much each meeting room is being used, allowing managers and facilities to assess the effectiveness of their current meeting room capacity.

Meeting attendance and available seats

A key aspect of MyDesk Analytics is its ability to monitor how many people actually attend meetings compared to the number of seats booked. This gives businesses a clear understanding of whether their meeting rooms are often overbooked or underutilized, which can lead to more efficient use of available space.

Analysis of no-shows from meetings

The platform also detects instances where meeting rooms are booked but not used, which can indicate a no-show problem or inefficient booking practices. This data can help reduce wasted resources and improve planning processes.

Optimizing meeting room composition

Finally, MyDesk Analytics provides insight into whether the company has the right mix of meeting rooms. By analyzing meeting patterns and space utilization, the platform can recommend adjustments to the size and number of meeting rooms, ensuring the company has the most suitable facilities for their needs.

This tool is essential for companies looking to optimize their meeting facilities and ensure efficient use of their workplace resources.

MyDesk Analytics

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Louise, Henrik og Jesper - MyDesk

Optimizing the utilization of an office space requires a deep understanding of how the spaces are used and how to make the best use of them. With MyDesk Workspace Analytics, this complex and time-consuming task is transformed into a clear and accurate process that allows you to make informed decisions about office design and workspace layout.

Data collection

MyDesk Workspace Analytics starts with a thorough data collection. The system continuously collects data on how different parts of the office are used. It tracks which areas are most popular, how much time employees spend in different areas, and when the office is most and least used. This data is collected through various sensors and user input, ensuring a comprehensive understanding of office dynamics.

This type of data collection provides a detailed overview of how the office’s resources are used. For example, it can show if there are certain meeting rooms that are constantly overbooked or if there are quiet areas that are rarely used. This insight is crucial to understanding employee behavior and work patterns.


After the data collection comes the analysis. MyDesk uses advanced algorithms to process the collected data and identify patterns and trends. This analysis helps uncover underutilized areas, optimal times for different activities and ways to improve workplace layout.

For example, the analysis may reveal that certain areas of the office are overcrowded at certain times of the day, which can lead to noise and disruption. On the other hand, it can show that other areas are rarely used, which can indicate a potential for restructuring or transforming into more useful spaces.


Based on the analysis results, you can make informed decisions on how to best utilize your office space. MyDesk Workspace Analytics provides concrete recommendations that may include changes to the office layout, introduction of flexible workspaces, or adjustments to meeting room booking policies.

For example, if data shows that open workspaces are highly valued but often overcrowded, consider expanding these areas. Alternatively, if there is a high demand for quiet workspaces, you can transform rarely used areas into just that.

Benefits of MyDesk Workspace Analytics

By using MyDesk Workspace Analytics, companies gain a number of benefits:

  1. Increased Efficiency: With a better understanding of how office space is used, businesses can maximize space utilization and increase efficiency.
  2. Improved Employee Satisfaction: When the workplace is aligned with employee needs and preferences, well-being and productivity improve.
  3. Cost savings: By identifying and eliminating underutilized areas, businesses can save on costs associated with office space.
  4. Data-driven Decisions: Decisions about office design are based on concrete data rather than guesswork, leading to more efficient solutions.

Implementation and Ease of Use

MyDesk Workspace Analytics is designed to be user-friendly and easy to implement. The system can integrate

works with existing IT infrastructure and requires minimal training to use effectively. The intuitive dashboard provides easy access to data and analytics, making it simple for executives and facility managers to make informed decisions.


MyDesk Workspace Analytics is a revolutionary tool that enables businesses to optimize their office space efficiently. Through accurate data collection, in-depth analytics and easy-to-use solutions, MyDesk is transforming the way businesses think and act about their workplace. This not only leads to better utilization of office space, but also to increased employee satisfaction and overall efficiency. By using MyDesk Workspace Analytics, companies can enter a new era of workplace management where data drives decisions and leads to tangible improvements in the everyday work environment.

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Henrik, Jesper og Louise - MyDesk

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You can also write to us on the chat below and we will respond immediately.

Henrik, Jesper og Louise

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