5 Key Steps to Creating a Flexible Workplace in 2023

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Whether you want a quiet and focused workspace, a desk close to your colleagues or a space with an inspiring view, we’ve got you covered.

It only takes a few clicks to reserve your desired space in the office or release it when working from home. Flexibility is key, and our platform makes it easy to customize your workday according to your preferences.

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MyDesk isn’t just for those with flexible workspaces. For many of our customers, the majority of employees have fixed workstations, but MyDesk still plays an important role. The system allows everyone to see who is in the office on any given day, promoting collaboration and communication.

In addition, MyDesk can help you make the most of your office’s capacity.

When an employee who normally has a fixed seat works from home, their seat can be released and made available to others.

Customized to your company's design and office layout

Customizing MyDesk to your company’s unique design, logo and layout is crucial to the user experience. This creates a sense of consistency and familiarity, whether employees are using the solution on mobile, desktop, Teams or Outlook.

They are presented with a consistent and recognizable experience that feels like a natural extension of the company’s brand. It doesn’t feel like an external platform, but an integral part of the company’s environment.

In addition, we offer free floor plan maintenance if you need to reorganize your office.

Our research shows that this tailored approach significantly increases employee usage and satisfaction compared to a standard solution where MyDesk’s logo and colors dominate.

Design and customization is not just aesthetics, it’s central to user engagement and satisfaction.

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Louise, Henrik og Jesper - MyDesk

In an ever-changing world, the need for flexibility in the workplace has never been more apparent. Employees now demand work environments that support their lifestyle, improve their wellbeing and increase their productivity. Here are five key steps to creating a flexible workplace in 2023, a shift that’s here to stay.

1. Evaluate Business Needs and Resources

Before you start implementing flexible working models, it’s crucial to understand what your business and employees actually need. Start with a survey or series of interviews to gather data on employee preferences and work styles. Also consider the resources you have available – everything from technology to physical space – and how they can support a more flexible working model.

2. Create a Clear Flexible Working Policy

Clarity is key when creating a flexible working policy. The policy should define who is eligible for flexible working, the types of flexibility offered (such as remote working, flexible hours, compressed work weeks, etc.), and the expectations for both managers and employees. This will help set clear guidelines and ensure everyone is on the same page.

3. Invest in Technology

Effective communication and collaboration is the foundation of a successful flexible workplace. Invest in reliable technology tools that enable remote working and efficient project management. Tools like cloud-based platforms, project management software and secure communication channels will be essential to keep your team connected and productive, no matter where they’re working from.

In addition, it’s also important to have an efficient desk booking system, such as MyDesk, where employees have the option to reserve a desk before they arrive at the office.

4. Develop Management and Support Systems

Managing a flexible team requires a different approach than traditional management. Develop your leaders with remote management, communication and conflict management training. At the same time, make sure you have a solid support system in place for your employees so they feel supported and valued, even when they’re not physically present in the office.

5. Implement, Evaluate and Adjust

Implementing a flexible workplace is an ongoing process. It’s important to keep track of how policies are executed and adhered to, and be open to feedback from your employees. Be prepared to make adjustments to improve or solve problems as they arise. Remember, a successful flexible workplace is dynamic and adapts to the changing needs of employees and the business.

Rounding up

By following these steps, you can lay the foundation for a workplace that not only survives, but thrives in the future. A flexible workplace isn’t just a temporary trend; it’s a new way of thinking about work – one that respects the needs of the individual and fosters a stronger, more engaged workforce. Let 2023 be the year your business fully embraces flexibility.

Learn more about how MyDesk can help you support flexible working with our desk booking software and provide you with data to measure the usage of your office space with MyDesk Analytics.

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Henrik, Jesper og Louise - MyDesk

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