The Meeting Room Matchmaker: How to Find the Perfect Meeting Room with One Click

Search, find and book meeting rooms that match your needs via 3d floor plans

With our platform, it’s easier than ever to find and book meeting rooms that fit your exact needs. Our innovative 3D floor plans give you a visual representation of each meeting room so you can choose the perfect setting for your next meeting. With just a few clicks, you can reserve the optimal space for your requirements.

All from one place and in a single application.

We’ve made meeting room booking simple and user-friendly. Our platform offers a visual and user-friendly interface that makes it easy to find and book meeting rooms. Best of all, you can manage all your meeting rooms from a single application. We also have the ability to share meeting rooms with others in the same building, promoting collaboration and optimizing the use of resources.

Book mødelokale uden skærm og med QR kode

Meeting room screens or QR code for entrance of the meeting room

We make meeting room booking even more convenient. Our platform allows you to use meeting room screens or QR codes to book the meeting rooms.

Install the MyDesk app on your existing screens or print our QR codes and save the cost of screens. With QR codes, you can scan and book a room directly from your mobile phone – just like you do from screens.

Alternatively, let us install new screens on your premises, we support most types of screens to match the exact design you want.

Order meeting catering from Outlook, Teams or mobile

Management module and mobile app for canteen staff

Integration to financial system and PowerBI

Free module included in the meeting room booking system

Book catering and meeting rooms directly from Outlook

Send us an email or book a meeting

Louise, Henrik og Jesper - MyDesk

In a world where every minute counts and efficiency is king, it’s essential for businesses to leverage technology to optimize their processes. This also applies when it comes to finding and booking meeting rooms. With the introduction of advanced meeting room booking systems, businesses can now say goodbye to the old manual puzzle and welcome a new era of meeting planning. These systems act as matchmakers, seamlessly pairing your meeting needs with the perfect venue – all with a single click.

But what makes these meeting room booking systems so revolutionary? Let’s dive into it.

Real-time availability

Traditional methods of booking meeting rooms often involved endless email correspondence and phone calls that could eat up a large portion of your workday. The modern meeting room booking system offers a real-time view of available rooms, so you can quickly see which rooms are available and when. No more double bookings or last-minute cancellations; the system keeps track of everything.

Custom Searches

With a multitude of filters, these systems allow you to tailor your search to match specific requirements. Whether you need a small, cozy room for a customer meeting or a large conference room with video conferencing equipment, you can find the perfect match in just a few clicks. Enter your criteria and let the system do the rest.


A good meeting room booking system integrates seamlessly with other tools such as Outlook calendars and communication platforms like Teams. This means that when you book a room, it will automatically be blocked in your company calendar and all attendees will be notified. This minimizes the risk of misunderstandings and ensures that all necessary parties are informed.

Efficiency analysis

These systems not only offer booking capabilities; they can also provide valuable data on room usage. This allows companies to analyze meeting patterns and optimize space utilization. With this insight, managers can make smarter decisions on how to best allocate space resources.

Ease of use

Perhaps the most important feature of these systems is their ease of use. An intuitive user interface ensures that even the less tech-savvy can easily navigate the system. From booking to confirmation, the entire process is designed to be user-friendly and time-saving.


In a mobile world, it’s crucial to have access to your tools from any device. Meeting room booking systems often come with mobile apps, meaning you can book a meeting room wherever you are, right from your smartphone or tablet.

In summary, meeting room booking systems have transformed the way companies organize and manage their meeting facilities. These systems serve as the ultimate matchmaker, not only by finding the space that best suits your needs, but also by ensuring a more streamlined, efficient and seamless booking experience. So next time you’re booking a meeting room, remember that the perfect match is just a click away.

Read more about MyDesk meeting room booking or how MyDesk uses data to optimize your office with MyDesk Analytics.

Snak med en ekspert

Du er altid velkommen til at ringe til os

6916 0382 eller

Du kan også skrive til os på chatten nedenfor, så svarer vi med det samme.

Henrik, Jesper og Louise - MyDesk

Talk to an expert

You are always welcome to give us a call

6916 0382 or

You can also write to us on the chat below and we will respond immediately.

Henrik, Jesper og Louise

Sign up for newsletter

* indicates required