Effective time management is essential in a busy workday, and with MyDesk meeting room booking, you can easily avoid double booking and ensure your meetings run smoothly. MyDesk offers an integrated solution that allows you to book meeting rooms and catering directly through Outlook or via the MyDesk app, saving time and minimizing the risk of errors.
Book meeting rooms and catering through Outlook or via the MyDesk App
With MyDesk, you can easily book meeting rooms and order catering directly through your Outlook calendar or via the MyDesk app. This integrated system ensures that all the details of your meeting are in one place, making it easier to stay on top of planning. You can see the availability of meeting rooms in real-time and with a few clicks add the necessary facilities, such as projectors or whiteboards, and order catering as needed. This means you can spend less time on logistics and more time on the content of the meeting itself.
Understand double booking: How MyDesk can help
Double booking meeting rooms can lead to confusion and wasted time, but with MyDesk’s system, this risk is significantly reduced. The system keeps track of all bookings and updates the calendar in real-time as soon as a reservation is made. This means that if a meeting room is already booked, it will not be possible to book the same room for the same time again. MyDesk also ensures that all relevant parties are notified of any changes to the meeting schedule, so everyone is up to date and can plan their time effectively.
Meeting room screens or QR code for entrance of the meeting room
One of the most innovative features of MyDesk is the use of meeting room screens or QR codes that allow you to book a meeting room on the spot. If you find an available meeting room, you can simply scan a QR code with your smartphone or use the corresponding screen outside the room to book it instantly. This is especially useful for spontaneous meetings or when you need a place to gather with colleagues without prior planning.
Search, find and book meeting rooms that match your needs via 3d floor plans
MyDesk also offers the ability to search, find and book the perfect meeting room that matches your specific needs using detailed 3D floor plans. This visual tool gives you a clear overview of the rooms and their facilities, so you can choose the most suitable room for your meeting. Whether you need a small room for a quick brainstorming session or a large conference room for a formal presentation, MyDesk helps you find the ideal space quickly and efficiently.
By implementing MyDesk meeting room booking in your organization, you can improve scheduling, avoid double booking and ensure all meetings run as smoothly as possible. With easy-to-use features and real-time updates, MyDesk is a valuable tool for any professional looking to optimize their time and resources.
