How to avoid double booking with MyDesk Meeting room booking

Search, find and book meeting rooms that match your needs via 3d floor plans

With our platform, it’s easier than ever to find and book meeting rooms that fit your exact needs. Our innovative 3D floor plans give you a visual representation of each meeting room so you can choose the perfect setting for your next meeting. With just a few clicks, you can reserve the optimal space for your requirements.

All from one place and in a single application.

We’ve made meeting room booking simple and user-friendly. Our platform offers a visual and user-friendly interface that makes it easy to find and book meeting rooms. Best of all, you can manage all your meeting rooms from a single application. We also have the ability to share meeting rooms with others in the same building, promoting collaboration and optimizing the use of resources.

Book mødelokale uden skærm og med QR kode

Meeting room screens or QR code for entrance of the meeting room

We make meeting room booking even more convenient. Our platform allows you to use meeting room screens or QR codes to book the meeting rooms.

Install the MyDesk app on your existing screens or print our QR codes and save the cost of screens. With QR codes, you can scan and book a room directly from your mobile phone – just like you do from screens.

Alternatively, let us install new screens on your premises, we support most types of screens to match the exact design you want.

Order meeting catering from Outlook, Teams or mobile

Management module and mobile app for canteen staff

Integration to financial system and PowerBI

Free module included in the meeting room booking system

Book catering and meeting rooms directly from Outlook

Send us an email or book a meeting

Louise, Henrik og Jesper - MyDesk

Effective time management is essential in a busy workday, and with MyDesk meeting room booking, you can easily avoid double booking and ensure your meetings run smoothly. MyDesk offers an integrated solution that allows you to book meeting rooms and catering directly through Outlook or via the MyDesk app, saving time and minimizing the risk of errors.

Book meeting rooms and catering through Outlook or via the MyDesk App

With MyDesk, you can easily book meeting rooms and order catering directly through your Outlook calendar or via the MyDesk app. This integrated system ensures that all the details of your meeting are in one place, making it easier to stay on top of planning. You can see the availability of meeting rooms in real-time and with a few clicks add the necessary facilities, such as projectors or whiteboards, and order catering as needed. This means you can spend less time on logistics and more time on the content of the meeting itself.

Understand double booking: How MyDesk can help

Double booking meeting rooms can lead to confusion and wasted time, but with MyDesk’s system, this risk is significantly reduced. The system keeps track of all bookings and updates the calendar in real-time as soon as a reservation is made. This means that if a meeting room is already booked, it will not be possible to book the same room for the same time again. MyDesk also ensures that all relevant parties are notified of any changes to the meeting schedule, so everyone is up to date and can plan their time effectively.

Meeting room screens or QR code for entrance of the meeting room

One of the most innovative features of MyDesk is the use of meeting room screens or QR codes that allow you to book a meeting room on the spot. If you find an available meeting room, you can simply scan a QR code with your smartphone or use the corresponding screen outside the room to book it instantly. This is especially useful for spontaneous meetings or when you need a place to gather with colleagues without prior planning.

Search, find and book meeting rooms that match your needs via 3d floor plans

MyDesk also offers the ability to search, find and book the perfect meeting room that matches your specific needs using detailed 3D floor plans. This visual tool gives you a clear overview of the rooms and their facilities, so you can choose the most suitable room for your meeting. Whether you need a small room for a quick brainstorming session or a large conference room for a formal presentation, MyDesk helps you find the ideal space quickly and efficiently.

By implementing MyDesk meeting room booking in your organization, you can improve scheduling, avoid double booking and ensure all meetings run as smoothly as possible. With easy-to-use features and real-time updates, MyDesk is a valuable tool for any professional looking to optimize their time and resources.

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6916 0382 eller

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Henrik, Jesper og Louise - MyDesk

Talk to an expert

You are always welcome to give us a call

6916 0382 or

You can also write to us on the chat below and we will respond immediately.

Henrik, Jesper og Louise

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