From Booking to Occupancy: How MyDesk Analytics Turns Data into Actions

Dashboard and Heatmaps

We believe that data is the key to creating an efficient and productive workplace. That’s why MyDesk offers you an intuitive dashboard and tailored reports that give you access to a world of optimization opportunities.

With MyDesk Analytics, you can easily see how much each space and area is being utilized. This enables you to make informed decisions about where to invest in more or less space. You can also identify which departments need more space and where there may be excess capacity.

Our platform gives you access to live data through easy-to-use heatmaps. These visual representations of space utilization help you understand how your workplace is being used in real-time. You can see where people prefer to work and where there are opportunities for improvement.

MyDesk offers tailored Business Intelligence (BI) reports that precisely match the data you want to analyze and report on. Whether it’s meeting room usage, office space or resource utilization, we can tailor the reports to fit your specific needs.

Workplace analytics
Workplace analytics

Optimize the use of your meeting rooms

MyDesk Analytics offers valuable insights into how a company’s meeting rooms are being used. The platform accurately tracks how much each meeting room is being used, allowing managers and facilities to assess the effectiveness of their current meeting room capacity.

Meeting attendance and available seats

A key aspect of MyDesk Analytics is its ability to monitor how many people actually attend meetings compared to the number of seats booked. This gives businesses a clear understanding of whether their meeting rooms are often overbooked or underutilized, which can lead to more efficient use of available space.

Analysis of no-shows from meetings

The platform also detects instances where meeting rooms are booked but not used, which can indicate a no-show problem or inefficient booking practices. This data can help reduce wasted resources and improve planning processes.

Optimizing meeting room composition

Finally, MyDesk Analytics provides insight into whether the company has the right mix of meeting rooms. By analyzing meeting patterns and space utilization, the platform can recommend adjustments to the size and number of meeting rooms, ensuring the company has the most suitable facilities for their needs.

This tool is essential for companies looking to optimize their meeting facilities and ensure efficient use of their workplace resources.

MyDesk Analytics

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Louise, Henrik og Jesper - MyDesk

In a world where workplace efficiency is more relevant than ever, companies are faced with the challenge of optimizing their offices. This is where MyDesk Analytics comes in. This intelligent platform takes data from simple actions, such as booking desk space and meeting rooms, and translates this information into concrete strategies for optimizing space utilization. But how does this transformation from raw data to valuable insights happen? Let’s dive into the process.

Booking: Data collection at the source

It starts with a booking. Every time an employee reserves a desk or meeting room, data points are generated. This data includes time of booking, duration of use, and location preferences. MyDesk Analytics collects this information and begins to build a picture of how and when company facilities are used.

Sensors: The silent data collector

For companies that choose to implement sensors, data collection is taken to a new level. These sensors can detect actual presence and movement, meaning MyDesk Analytics can distinguish between planned usage and actual usage. This provides a more accurate picture of occupancy rates and identifies any patterns in behavior that may not be reflected in the pure booking data.

Analysis: Pattern recognition and insights

With a constant stream of data from bookings and sensors, MyDesk Analytics starts the analysis. Using advanced algorithms and machine learning, the platform can identify trends in the use of workplace facilities. This can be anything from revealing the most popular times for desk usage to discovering which meeting rooms are most often empty.

Occupancy: Understanding the life of your office

Occupancy is a critical KPI for workplace efficiency. MyDesk Analytics utilizes the collected data to calculate occupancy rates for different areas of the business. This figure can prove crucial for decision-makers when assessing everything from the need for physical changes to office layouts to implementing flexible working policies.

Recommendations: From insights to action

Perhaps the most valuable aspect of MyDesk Analytics is the platform’s ability to turn data and insights into practical recommendations. Basically, the system can suggest changes to room allocation, develop customized workspace booking guidelines, or recommend optimal utilization of office space based on analysis of occupancy patterns.

Implementation: Realizing data-driven changes

Once the recommendations are received, it’s up to the company to act on them. This could mean anything from rearranging the office to changing homework guidelines. This implementation phase is crucial as it realizes the potential of the collected data and transforms insights into physical changes in the work environment.

Final thoughts

MyDesk Analytics stands as a testament to the power of data collection and analysis. By using technology to understand and improve the use of workspaces, companies can create more dynamic, efficient and satisfying work environments for their employees. From the simple booking

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Henrik, Jesper og Louise - MyDesk

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Henrik, Jesper og Louise

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