Guide to managing flexible workers

Young flexible worker business woman remote working sitting bar drinking water

It’s becoming increasingly clear that the flexible workplace is the workplace of the future. Introducing the flexible workplace comes with many different benefits – both for the company and the employees.

Employees are getting what they’ve been asking for for years. They gain more freedom to manage their everyday life, making it easier to fit everything in. Whether it’s the young mom who wants to come in a few hours later so she can spend more time with the kids in the morning, or the person who lives far away from work who wants to avoid the long drive a few times a week.

Plus, there are all the significant benefits for the business. First and foremost, there are the financial benefits. When introducing the flexible workplace, there are many opportunities to optimize the office building. In fact, on average, companies that implement MyDesk in their everyday lives find that an office workspace is empty 40% of the time. This means that there is great potential for optimizing the physical environment in the workplace. Then there are the softer benefits. The flexible workplace creates happier employees who are more productive and feel respected by the company.

In addition, there are many other aspects that can be optimized using MyDesk:

  • Canteen optimization – Avoid food and financial waste
  • Parking and EV chargers – Make the most of the EV chargers your company has invested in
  • IoTs for usage data collection and automation
  • Efficient booking of desks and meeting rooms

So, there are many benefits to implementing the flexible workplace, but how can you best manage employees working in a flexible workplace?

Here are 4 tips.

4 Tips for managing the flexible workplace

Clear processes and communication

When it comes to managing the flexible workplace, it’s important that all employees understand all the different processes and always have the opportunity to ask questions. It’s important that they know exactly what it means that the company’s work policy is now flexible.

Data must be available on the go

For the flexible workplace to truly work, it’s important that all company data is accessible from the office, home or on the go. Your employees must be able to access the necessary data wherever they are, as this is necessary to truly implement the flexible workplace.

Managing office space and meeting rooms

In addition, when introducing the flexible workplace, it’s crucial that your office buildings and the technology around them are designed to complement the flexible working principles. Solutions for desk booking, meeting room booking, parking booking, guest registration and more are needed to get the most out of the flexible workplace.

These are all solutions that MyDesk supports. Read more here:

Create an environment for communication and collaboration

Last but not least, it’s important to create an environment that supports communication and collaboration. As employees are given the opportunity to work from home, it’s important that companies are focused on maintaining good communication and collaboration.

This means utilizing software that allows for great virtual chat rooms and meetings, but also creating an environment in the office where employees can meet, collaborate and innovate.

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Henrik, Jesper og Louise