Benefits of Digital Guest Registration

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

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Louise, Henrik og Jesper - MyDesk

Digital guest registration is not just a trend, but a revolutionary change in the way businesses manage visitors. In a world where digitalization and automation are becoming increasingly prominent, digital guest registration offers a number of significant benefits that go beyond the obvious improvements in efficiency and security. These systems modernize the traditional front desk function, providing a more fluid and integrated experience for both guests and staff.

One of the primary benefits of digital guest registration is the way it can transform the first interaction visitors have with an organization. First impressions are everything, and a smooth, technology-driven check-in process signals a modern and professional approach. This process eliminates the often time-consuming and error-prone manual methods, such as filling out paper logbooks, which not only improves efficiency but also ensures a higher level of data integrity.

Increased Efficiency

Digital guest registration transforms the traditional check-in process by eliminating the need for manual paperwork. Businesses can benefit from automated systems that quickly and accurately detect guest arrivals and departures. This not only saves time for reception staff, but also reduces waiting time for guests, creating a more streamlined and efficient reception. Pre-registering guests through digital systems means that guests’ information is already entered before their arrival, further speeding up the process.

Improved Security

By using digital guest registration systems, businesses achieve a higher level of security and control. The systems keep careful track of who visits the building, when they arrive and who they visit. In the event of an emergency, this provides a clear overview of who is in the building, which is crucial for an effective evacuation. Furthermore, digitally storing visitor data helps ensure compliance with data protection laws as it reduces the risk of data loss or misuse.

Better Guest Experience

Digital registration modernizes the guest experience by making the check-in process fast, easy and interactive. Guests can often check in via self-service kiosks or even via their own mobile devices, eliminating the need to fill out physical documents. This provides a more pleasant and technologically advanced experience that reflects the company’s modern approach to operations.

Data insights

By collecting visitor data, businesses can analyze patterns and trends, such as the most visited times of day or the most popular people or departments to visit. These insights can be invaluable for optimizing operations and improving planning and resource allocation. Furthermore, this data can help understand and improve the guest experience, leading to more personalized and effective interactions.

Environmentally friendly

Going digital helps businesses reduce their environmental footprint by cutting down on paper consumption. This is not only good for the environment, but also part of a larger trend in business towards more sustainable practices. Companies can highlight this environmental awareness as part of their CSR (Corporate Social Responsibility) initiatives.

Integration with Other Systems

One of the biggest benefits of digital guest registration is its ability to integrate with other business systems. For example, guest registration systems can be integrated with security systems to enable access control so that guests are automatically granted access to required areas. Integration with time tracking systems can also provide insights into workflows and staff usage. In addition, data from the guest registration system can be easily transferred to Customer Relationship Management (CRM) systems, improving customer management and follow-up.

Customization and Branding

Digital guest registration allows businesses to customize the experience to their brand. This can include customizing registration screens with your company logo and colors, creating a more cohesive and professional experience for guests. Customization can also be extended to include specific messages, welcome videos or instructions that guests see at check-in.


In summary, digital guest registration offers businesses a number of benefits ranging from operational efficiency and security to improving guest experience and compliance. This technology is essential for businesses that want to keep up with modern operational practices while ensuring a positive and safe experience for their visitors. By implementing a digital guest registration system, businesses are putting themselves at the forefront of technology and customer care.

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Henrik, Jesper og Louise - MyDesk

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