Introduction to Guest Registration with MyDesk

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

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Louise, Henrik og Jesper - MyDesk

Guest registration is a crucial part of a company’s day-to-day operations that has a significant impact on safety, hospitality and efficiency. However, traditional guest registration processes can often be time-consuming, error-prone and not very user-friendly. This is where MyDesk comes in. MyDesk is an innovative workplace management platform that also offers guest registration solutions to make the process more efficient and secure.

Quick registration on arrival

With MyDesk’s guest registration system, guests can be registered and checked in in seconds. The system notifies the receptionist when the guest arrives and makes sure the relevant employee is also notified. This minimizes waiting time for guests and improves overall hospitality.

Pre-registration through Outlook

MyDesk also supports pre-registration of guests. This means guests can be registered in the system in advance, so everything is ready when they arrive. This feature is especially useful for larger meetings or events where many guests need to be checked in at the same time.

GDPR and security

In addition to efficiency, MyDesk also focuses on security. All guest data is stored securely and in accordance with applicable data protection laws. This ensures that the company fulfills its privacy obligations.

Furthermore, MyDesk allows you to create detailed reports on guest flow. This can help the business understand who is visiting, when they visit and who they meet with. This information can be very valuable in understanding how the business operates and how to improve the guest experience.

In summary, MyDesk is a robust and easy-to-use guest registration solution. By making guest registration more efficient and secure, MyDesk can help your business create a better guest experience while ensuring compliance with data protection requirements.

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Henrik, Jesper og Louise - MyDesk

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Henrik, Jesper og Louise

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