Use MyDesk for data-driven office optimization

Dashboard and Heatmaps

We believe that data is the key to creating an efficient and productive workplace. That’s why MyDesk offers you an intuitive dashboard and tailored reports that give you access to a world of optimization opportunities.

With MyDesk Analytics, you can easily see how much each space and area is being utilized. This enables you to make informed decisions about where to invest in more or less space. You can also identify which departments need more space and where there may be excess capacity.

Our platform gives you access to live data through easy-to-use heatmaps. These visual representations of space utilization help you understand how your workplace is being used in real-time. You can see where people prefer to work and where there are opportunities for improvement.

MyDesk offers tailored Business Intelligence (BI) reports that precisely match the data you want to analyze and report on. Whether it’s meeting room usage, office space or resource utilization, we can tailor the reports to fit your specific needs.

Workplace analytics
Workplace analytics

Optimize the use of your meeting rooms

MyDesk Analytics offers valuable insights into how a company’s meeting rooms are being used. The platform accurately tracks how much each meeting room is being used, allowing managers and facilities to assess the effectiveness of their current meeting room capacity.

Meeting attendance and available seats

A key aspect of MyDesk Analytics is its ability to monitor how many people actually attend meetings compared to the number of seats booked. This gives businesses a clear understanding of whether their meeting rooms are often overbooked or underutilized, which can lead to more efficient use of available space.

Analysis of no-shows from meetings

The platform also detects instances where meeting rooms are booked but not used, which can indicate a no-show problem or inefficient booking practices. This data can help reduce wasted resources and improve planning processes.

Optimizing meeting room composition

Finally, MyDesk Analytics provides insight into whether the company has the right mix of meeting rooms. By analyzing meeting patterns and space utilization, the platform can recommend adjustments to the size and number of meeting rooms, ensuring the company has the most suitable facilities for their needs.

This tool is essential for companies looking to optimize their meeting facilities and ensure efficient use of their workplace resources.

MyDesk Analytics

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Louise, Henrik og Jesper - MyDesk

In a time when the office landscape is constantly changing, it’s important for businesses to adapt and optimize their workspaces. MyDesk is a tool that can help businesses achieve this through data-driven office optimization. In this article, we’ll dive into how MyDesk can provide insights into your office usage, optimize meeting rooms, deliver live data via dashboards with heatmaps and offer customized reporting in PowerBI.

Dashboard and Heatmaps

In order to optimize an office landscape effectively, it is first necessary to understand how it is currently being used. MyDesk offers advanced analytics tools that can track and analyze employee usage of office space. This includes which areas are most popular, times of highest and lowest activity, and how different teams interact with the space.

By collecting data over time, MyDesk can help identify trends and patterns in office usage. For example, you may find that certain workstations are consistently empty or that there is a lack of quiet workspaces. This insight is essential for making informed decisions about how best to design and manage office space.

Furthermore, MyDesk’s data can help predict future needs. As your business grows or changes, you can use historical data to plan for office expansion or restructuring. This ensures that the office is always adapted to the needs of employees and contributes to higher productivity.

Finally, insights into office usage can also support your company’s sustainability initiatives. By identifying and reducing waste of resources, such as unnecessary lighting or heating of rarely used areas, businesses can reduce their environmental footprint.

Optimize the use of your meeting rooms

Meeting rooms are often a scarce resource in many businesses, and inefficient use can lead to lost productivity and frustration among employees. MyDesk allows you to analyze how meeting rooms are being used and identify any bottlenecks or inefficiencies.

For example, data from MyDesk can reveal that certain meeting rooms are constantly overbooked while others are rarely used. This may indicate a need to reallocate resources or change booking policies. By understanding the patterns of meeting room usage, companies can ensure they are optimally utilized.

MyDesk can also help identify meetings that are canceled at the last minute or that don’t happen even though the room is booked. This opens up the possibility of implementing systems that free up unused rooms so they can be booked by others.

In addition, the integration of MyDesk with corporate calendaring systems can make it easier for employees to find and book available meeting rooms. This can reduce the time they spend looking for a place to hold their meetings and increase their efficiency.

Finally, MyDesk’s data can be used to adapt the size and equipment of meeting rooms to actual needs. If data shows that most meetings have only a few attendees, it may be beneficial to create several small meeting rooms rather than a few large ones.

Live data via heat maps and customised reports for you.

One of the most powerful features of MyDesk is its ability to deliver live data via an intuitive dashboard. This dashboard can include heatmaps that show real-time usage of the office. Heatmaps are visual representations where colors indicate the intensity of activity in different areas of the office.

With live data, managers and facility managers can quickly get an overview of how office space is being used. This can be particularly useful during busy periods when there is a need to react quickly to changes in office usage. For example, if a certain area consistently shows high activity, it could be a sign that more resources or space is needed in that area.

Heatmaps can also help identify areas that are underutilized. This can be a signal that these areas need to be redesigned or transformed into something that better matches employee needs. By reacting to live data, businesses can ensure their office space is always optimized for maximum efficiency.

In addition, live data from MyDesk can help improve the employee experience in the office. By understanding where and when employees prefer to work, businesses can create a more flexible and employee-friendly environment.

Finally, live data can be used to support safety measures, especially during health crises like COVID-19. Heatmaps can show where extra cleaning is needed or where social distancing needs to be more strictly enforced.

Tailored reporting in PowerBI

To get the most out of the data MyDesk collects, it’s important to be able to present and analyze it in a way that is meaningful to the business. MyDesk’s integration with PowerBI allows you to create customized reports to help make data-driven decisions.

PowerBI is a powerful business intelligence tool that makes it possible to visualize complex data sets in an easy-to-understand way. By using PowerBI, companies can create detailed reports and dashboards that show exactly the information they need.

For example, a report in PowerBI can show how office usage varies over time, which can help plan for future needs. Reports can also be used to track the impact of changes in office design or policies.

In addition, PowerBI allows you to dive into the data and perform in-depth analytics. This can include everything from identifying the most productive teams to understanding how different factors such as weather or time of day affect office usage.

Finally, customized reports in PowerBI can be shared with stakeholders at all levels of the company. This ensures everyone has access to the same information and can work together to optimize office space.


Data-driven office optimization is no longer a luxury, but a necessity for modern businesses. MyDesk offers the tools needed to understand and improve the use of office space. By leveraging insights into office usage, optimizing meeting rooms, analyzing live data via heatmaps and creating tailored reports in PowerBI, companies can create a more efficient, productive and comfortable work environment for their employees. Data is the key to the office landscape of the future, and MyDesk is the ideal partner to unlock this value.

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Henrik, Jesper og Louise - MyDesk

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Henrik, Jesper og Louise

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