The importance of guest registration for business security

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

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Guest registration is an important measure for business security for several reasons. It’s an effective way to protect the integrity of your business and ensure that unwanted incidents are avoided. It’s also a way to ensure that the company complies with legislation and protects its employees and customers. In this article, we will elaborate on why guest registration is so important for business security.

Guest registration: A necessary measure to protect your business

Guest registration is a necessary measure to protect your business from potential threats. It can be anything from theft and vandalism to cyber attacks and acts of terrorism. By recording all visitors entering your business, you can easily identify suspicious people and act quickly to prevent damage. It’s also a way to ensure that only authorized people have access to company premises and information.

According to a study by security firm Kaspersky, 43% of all cyber attacks target small and medium-sized businesses. This shows how important it is for businesses to have effective guest registration to protect themselves against such threats. Registering guests can also ensure that they don’t have access to sensitive information or equipment that can be used to steal data or sabotage company systems.

Quick and easy guest registration with MyDesk

One of the biggest challenges in guest registration is making it quick and easy for both guests and company staff. This is where MyDesk comes in. MyDesk is a digital guest registration platform that makes registering guests quick and easy. Using a tablet or smartphone, guests can register themselves upon arrival and company staff can easily approve and register them in the system.

The importance of guest registration to prevent unwanted incidents and ensure business integrity

In addition to protecting against external threats, guest registration is also an important measure to prevent unwanted incidents within the organization. By registering guests, you can easily identify who was present at a given time should an unwanted incident occur. This can be anything from an accident at work to a conflict between employees.

Guest registration is also a way to ensure your business is compliant with legislation. In Denmark, companies are required to register all guests staying at the company address for more than 30 minutes. By using a digital guest registration platform like MyDesk, you can easily meet this requirement and avoid fines and other consequences.


Guest registration is an important measure for business security for several reasons. It’s a way to protect against external threats, prevent unwanted incidents and ensure your business is compliant with legislation. With a digital guest registration platform like MyDesk, you can quickly and easily register guests and ensure that only authorized people have access to company premises and information. It’s an investment that can save your business a lot of costs and problems in the long run. So the next time you consider security measures for your business, guest registration should be one of your top priorities.

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Henrik, Jesper og Louise - MyDesk

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