Streamline meeting catering: A guide to MyDesk’s catering solution

Book catering after demand and avoid food waste

With MyDesk meeting catering, your employees get an easy and recognizable booking experience, without the need to leave Outlook and the meeting they are already booking.

The module gives you advanced options to provide employees with a menu that takes into account location, room, time and much more. The module also handles moving, changing and canceling meetings and ensures all relevant people are up to date.

Catering app on mobile phone

Easy management of meeting reservations for canteen staff

Our platform makes meeting catering management simple and straightforward for canteen staff. They can easily see what meeting catering needs to be delivered, when it needs to be delivered and by whom. Plan and record the status of the delivery, including prepared, delivered and cleaned. This gives you full control over the catering process and ensures everything runs smoothly.

Through the canteen app, canteen staff can add products to an order that are not normally on the menu and ensure these are also included in further internal invoicing.

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Louise, Henrik og Jesper - MyDesk

Streamline meeting catering: A guide to MyDesk’s catering solution

Meeting catering is an important part of many companies’ daily lives. It’s not just about satisfying hunger; it’s also about creating a comfortable atmosphere that promotes productivity and collaboration. MyDesk’s catering solution offers an efficient and user-friendly way to manage meeting catering. In this article, we’ll dive into how you can order meeting catering directly from Outlook while booking the meeting, get a real-time view of what needs to be delivered where and when, and how MyDesk’s solution integrates with your financial system.

Order meeting catering directly from Outlook while booking the meeting with MyDesk

When planning a meeting, coordinating with external caterers is often a time-consuming process. MyDesk’s solution makes it possible to order catering directly from Outlook while booking the meeting room. This means you can save time and avoid misunderstandings as the entire ordering process takes place in one system.

The integration with Outlook also makes it easy to customize the booking to the size and nature of the meeting. Whether it’s a light lunch for a work meeting or a more extensive buffet for a client event, you can choose from a variety of catering options to suit your needs. This ensures that you not only get an efficient ordering process, but also catering that matches the purpose of the meeting.

Get a real-time view of what needs to be delivered where and when

One of the biggest challenges of meeting catering is logistics. It can be difficult to keep track of when and where food is delivered, especially if there are multiple meetings across a large company. With MyDesk’s catering solution, you get a real-time view of all orders, making it easy to coordinate deliveries.

The system automatically updates when changes are made to the meeting schedule, so catering staff always have the latest information. This minimizes the risk of delays and misdeliveries, which is essential for meetings to run smoothly. Plus, with real-time updates, you can ensure that food is fresh and delivered on time, which is essential for a great meeting experience.

Integration to financial system

Another benefit of MyDesk’s catering solution is the integration with the company’s financial system. This makes it possible to automate the invoicing process and ensure that all meeting expenses are correctly recorded and allocated. With this integration, companies can more easily stick to budgets and get a clear overview of catering costs.

The integration also means you can leverage data to analyze consumption patterns and identify opportunities for savings. For example, you may find that certain types of meetings often result in excess food, which can lead to adjustments in ordering routines. This can not only lead to financial savings, but also contribute to your company’s sustainability initiatives by reducing food waste.

In conclusion, MyDesk’s catering solution is a comprehensive solution that addresses many of the challenges companies face when it comes to meeting catering. By integrating the ordering process directly into Outlook, offering real-time updates on deliveries and integrating with the financial system, companies can achieve more efficient and cost-effective meeting catering management. This frees up valuable time and resources to focus on core business activities.

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Henrik, Jesper og Louise - MyDesk

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