MyDesk Planner has long been the natural tool for creating an overview and managing meeting bookings efficiently. Now we’re taking the next step: MyDesk Planner now supports booking “other resources” – such as cars, bikes, company apartments and other shared assets – both for yourself and on behalf of other users.
This means that organizations get a unified, professional resource booking solution where everyone can see what’s available and where receptionists, PAs and administrative teams can book quickly and correctly – without double bookings and without manual coordination.
Book resources as easily as meeting rooms
Many companies have resources that are shared across departments: company cars, e-bikes, key boxes, parking spaces, lockers, charging stations or temporary housing. With the new update, these resources can be managed as an integrated part of the MyDesk universe, where “other resources“ can be included in the same digital workflow as meeting and planning.
This makes it easy to ensure that resources are used optimally – and that employees can quickly access what they need at the right time.
Full visibility: see who booked what – and when
One of the biggest benefits of MyDesk Planner is that you get a complete overview of availability and bookings. The system only shows the resources that are available at the selected time, minimizing the risk of double booking and making booking fast and secure.
In practice, this means that employees don’t have to call around or type back and forth to find out if a car is available – they can see it instantly and book in seconds.
Book on behalf of others – perfect for reception and PAs
In many organizations, bookings are not always handled by individual employees. Often receptionists, PAs and super users handle bookings on behalf of management, teams or guests.
Here, MyDesk Planner is built exactly for the purpose: it supports booking and scheduling on behalf of other users, so administrative staff can ensure everything is in place – without having to log in as others or work in multiple systems.
Examples of resources that can be booked
With the update, MyDesk Planner can be used to manage a wide range of resources, for example:
- Company cars and pool cars
- e-bikes and bikes
- Corporate apartments and vacation rentals
- Keys, lockers and equipment
- Parking spaces and charging stations
- Flexible workspaces and other shared assets
Quick booking – directly from mobile and add-in
It should be simple for the user. Resource booking can be done via the MyDesk solution, where you can, for example, select “Other resources”, choose the date and then select the resource type and the specific resource.
It provides a consistent experience whether you’re booking a meeting room, ordering catering or reserving a company car.
An update that creates more structure and less administration
When resource booking is digitized and gathered in one place, the company gains a number of tangible benefits:
- Faster booking for employees
- Better service at the reception
- Less coordination on email and phone
- Fewer errors and double bookings
- Better utilization of shared company resources
MyDesk Planner makes it possible to work more efficiently – both for the individual employee and for the teams that support the organization’s daily operations.
In short
With the new update, MyDesk Planner becomes even more valuable in everyday life:
You can now book all types of resources – both for yourself and on behalf of others – with a full overview of availability and existing bookings.
