Meeting room sharing: A new trend for business collaboration

Search, find and book meeting rooms that match your needs via 3d floor plans

With our platform, it’s easier than ever to find and book meeting rooms that fit your exact needs. Our innovative 3D floor plans give you a visual representation of each meeting room so you can choose the perfect setting for your next meeting. With just a few clicks, you can reserve the optimal space for your requirements.

All from one place and in a single application.

We’ve made meeting room booking simple and user-friendly. Our platform offers a visual and user-friendly interface that makes it easy to find and book meeting rooms. Best of all, you can manage all your meeting rooms from a single application. We also have the ability to share meeting rooms with others in the same building, promoting collaboration and optimizing the use of resources.

Book mødelokale uden skærm og med QR kode

Meeting room screens or QR code for entrance of the meeting room

We make meeting room booking even more convenient. Our platform allows you to use meeting room screens or QR codes to book the meeting rooms.

Install the MyDesk app on your existing screens or print our QR codes and save the cost of screens. With QR codes, you can scan and book a room directly from your mobile phone – just like you do from screens.

Alternatively, let us install new screens on your premises, we support most types of screens to match the exact design you want.

Order meeting catering from Outlook, Teams or mobile

Management module and mobile app for canteen staff

Integration to financial system and PowerBI

Free module included in the meeting room booking system

Book catering and meeting rooms directly from Outlook

Send us an email or book a meeting

Louise, Henrik og Jesper - MyDesk

Introduction to meeting room sharing: The future of business collaboration

As the labor market evolves, we see an increasing trend towards sharing resources, including meeting rooms. This trend is not only driven by economic considerations, but also by a desire to foster collaboration and innovation. Meeting room sharing can be seen as part of the wider sharing economy, where businesses and individuals share access to resources rather than owning them.

This new approach to business collaboration supports a more dynamic and flexible work culture. By sharing meeting spaces, companies can adapt to rapidly changing business needs while fostering an environment where idea sharing and networking thrives. This is especially relevant at a time when the workforce is becoming more mobile and remote working is becoming more prevalent.

Meeting room sharing isn’t just for startups and freelancers. Large companies can also benefit from this flexible approach to workplace resources. By opening up their meeting facilities to other businesses or entrepreneurs, they can create new business opportunities and partnerships.

The future of enterprise collaboration looks set to become more integrated and collaborative, with shared meeting space playing a key role. This will not only change the way we work, but also the way we interact and innovate across industries and disciplines.

How meeting room sharing promotes flexibility and innovation

Meeting room sharing offers a level of flexibility that is difficult to achieve with traditional office space. Companies can tailor their use of meeting facilities to their needs, meaning they don’t have to pay for empty or infrequently used spaces. This is especially beneficial for small businesses or startups that may not have the funds to invest in their own meeting rooms.

The flexibility of being able to book a meeting room only when needed allows companies to be agile and respond quickly to business opportunities. It can also foster innovation as teams can physically meet outside of their normal working environment, which can inspire creative thinking and new ideas.

Furthermore, meeting room sharing can provide access to rooms in different geographical areas, making it easier for businesses to collaborate with partners and customers across the country or even internationally. This can be a catalyst for global growth and expansion.

Finally, sharing meeting rooms can also promote a more sustainable work environment. Optimizing the use of physical space reduces the need to build new facilities, which can have a positive impact on the environment.

The economic benefits of shared meeting space for businesses

Economically, room sharing is an attractive solution for many companies. It reduces overhead costs as companies don’t have to maintain their own meeting facilities. This can be a significant saving, especially for businesses in expensive urban areas where rental prices can be high.

By utilizing shared meeting space, companies can also avoid long-term leases, giving them greater financial flexibility. They can scale their meeting room usage up or down depending on their current needs, which is an advantage in an unpredictable market.

Another economic benefit is the ability to share costs with other companies. When multiple companies use the same facilities, they can share the cost of maintaining and upgrading the meeting rooms, making it more affordable for all parties.

Finally, companies that own meeting rooms can generate additional revenue by renting out their unused space to other organizations. This can be a great way to maximize the utilization of their properties and create a new revenue stream.

Implement meeting room sharing with MyDesk meeting room booking

To facilitate meeting room sharing, many companies have turned to technology solutions like MyDesk meeting room booking. This system makes it easy for companies to manage their meeting rooms and make them available for booking.

With MyDesk, businesses can easily create and manage their meeting rooms online. Users can see the availability of rooms in real-time and book them with just a few clicks. This makes the process of sharing meeting rooms both efficient and user-friendly.

The system also offers tools to track meeting room usage, which can help companies understand and optimize their space utilization. This can lead to further financial savings and a better understanding of meeting patterns.

To ensure a seamless experience, MyDesk integrates with other business systems, such as calendars and communication platforms. This ensures that meeting scheduling is synchronized across the entire organization.

Finally, MyDesk can be customized to meet specific needs and preferences of businesses. Whether it’s meeting room branding or special equipment requirements, the system can be configured to deliver a tailored solution.

Meeting room sharing is a growing trend, and systems like MyDesk make it even easier for businesses to embrace this new way of working. It promotes not only financial and operational efficiency, but also a more collaborative and innovative business environment.

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Henrik, Jesper og Louise - MyDesk

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Henrik, Jesper og Louise

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