Guide to Flex-Seating: Understanding the impact of flex-seating on productivity and best practices for implementation.

Search, find and book desks that match your needs

With our user-friendly platform, you can easily and quickly search, find and book desks that perfectly fit your needs.

Whether you want a quiet and focused workspace, a desk close to your colleagues or a space with an inspiring view, we’ve got you covered.

It only takes a few clicks to reserve your desired space in the office or release it when working from home. Flexibility is key, and our platform makes it easy to customize your workday according to your preferences.

MyDesk Deskbooking from mobile phone
Desk booking

Add your headline here

MyDesk isn’t just for those with flexible workspaces. For many of our customers, the majority of employees have fixed workstations, but MyDesk still plays an important role. The system allows everyone to see who is in the office on any given day, promoting collaboration and communication.

In addition, MyDesk can help you make the most of your office’s capacity.

When an employee who normally has a fixed seat works from home, their seat can be released and made available to others.

Customized to your company's design and office layout

Customizing MyDesk to your company’s unique design, logo and layout is crucial to the user experience. This creates a sense of consistency and familiarity, whether employees are using the solution on mobile, desktop, Teams or Outlook.

They are presented with a consistent and recognizable experience that feels like a natural extension of the company’s brand. It doesn’t feel like an external platform, but an integral part of the company’s environment.

In addition, we offer free floor plan maintenance if you need to reorganize your office.

Our research shows that this tailored approach significantly increases employee usage and satisfaction compared to a standard solution where MyDesk’s logo and colors dominate.

Design and customization is not just aesthetics, it’s central to user engagement and satisfaction.

MyDesk tilpasses jeres design og virksomhed

Send us an email or book a meeting

Louise, Henrik og Jesper - MyDesk

In today’s work environment, it is more important than ever to have flexible and adaptable workspaces. One of these adaptable trends is flex-seating, which is a workplace policy where employees do not have a fixed assigned seat, but instead have access to different work areas across the office. While flex-seating can increase flexibility and productivity in the workplace, it can also pose challenges if not implemented correctly.

In this guide to flex-seating, we will explore what flex-seating is, how it impacts productivity in the workplace, and look at some of the best practices for implementing it at your workplace. We will also discuss some of the common challenges with flex-seating and provide tips for overcoming them.

Whether you are a manager considering implementing flex-seating or an employee wanting to understand its benefits and drawbacks, this guide will give you a good overview of flex-seating and how it can affect the workplace. Read on to learn more about flex-seating and best practices for its implementation, as well as how MyDesk can ensure that flex-seating runs smoothly at your workplace.

What is Flex-Seating?

Flex-seating is a workplace strategy that allows employees to have access to different work areas across the office, rather than having a fixed assigned seat. It is an adaptable trend that has grown in popularity in recent years as workplaces seek to create more flexible and dynamic work environments.

Flex-seating can take many different forms, depending on the size and type of the workplace. For example, some workplaces have open work areas where employees can choose their own seats, while others have dedicated flex-seating areas with different types of seating, such as standing desks, quiet workspaces, or meeting rooms. .

Pros and Cons of Flex-Seating

One of the biggest advantages of flex-seating is that it can increase flexibility in the workplace. Employees have the option to choose the work area that best suits their work style and tasks, which can lead to greater efficiency and productivity. In addition, flex-seating can reduce space requirements, resulting in cost savings for the workplace.

Some of the primary benefits of flex-seating are:

  • Increased freedom and flexibility for employees
  • Increased job satisfaction
  • Increased productivity
  • Increased innovation

However, there are also some drawbacks to flex-seating. It can be challenging for employees to adapt to a new work style and routine, and it can lead to disruptions and distractions if there is not appropriate separation between work areas. In addition, some employees may feel stressed about competing for the best work areas.

Therefore, it is important to have a system in place in the workplace that can eliminate these drawbacks, so that the company can get the most out of the new work policy. MyDesk is designed to ensure that flex-seating runs seamlessly and supports many other important elements of the future workplace.

Learn more about how MyDesk can ensure effective flex-seating at your company here.

Overall, flex-seating can be a beneficial strategy for workplaces seeking to create more flexible and dynamic work environments. But it is important to understand both the pros and cons of flex-seating so that it can be implemented in a way that works for both employees and management.

Flex-Seating in the Workplace

Flex-seating is a relatively new trend in the workplace, but the idea of having flexible work areas has existed for decades. In the 1960s, some companies began experimenting with open workspaces and workstations that could be adjusted to accommodate different work styles.

Since then, flex-seating has had slow growth and many companies have been resistant to the idea. Therefore, the process of implementing flex-seating in companies has been largely stalled.

However, that changed when the whole world was shut down during the pandemic, forcing companies across the world to implement remote work. Since then, most companies have realized that employees can work from home and flex-seating is more popular than ever before.

But even though flex-seating has become more common, it has also been subject to debate and criticism. Some critics believe it can lead to disruptions and reduced productivity, while others believe it can lead to stress and uncertainty among employees.

Overall, the story of flex-seating in the workplace is a story of innovation and adaptation to new work styles and technologies. While there are still challenges and disagreements around flex-seating, it will continue to be an important trend in the future of work.

Current trends in flex-seating

Flex-seating has evolved in line with changes in work styles and technologies. One of the current trends in flex seating is the use of technology to improve the work experience.

This can include everything from booking workspaces via an app to using sensors to track workspace usage and optimize space utilization. Additionally, there is also increasing interest in creating work areas that are more tailored to different work styles and needs. This can include more varied workspaces, such as standing areas, quiet workspaces and collaboration areas.

Best practices for implementing flex-seating in the workplace

Below, we will look at best practices for implementing flex-seating in the workplace.


It is important for the company to communicate clearly to employees why flex-seating is being implemented and what it means for them. Employees should be informed about how to find an available seat, how to reserve a seat for meetings, and what rules apply for using the different areas in the office.


To make it easy for employees to find an available seat, it is important to organize the office in a logical way. It can be a good idea to divide the office into different zones, such as a quiet zone, a conversation zone, and a social zone. This way, employees can choose a seat that suits their work needs.


Another important factor is technology. It is important for employees to have access to technology that makes it easy for them to reserve a seat and find an available seat. This can be done through an app that provides employees with an overview of available seats and the ability to reserve a seat.

MyDesk has all the features a company needs to ensure an efficient workplace. Read more here. Read more here.


Flex-seating should not mean that employees lose the opportunity to have a permanent seat if they need it. Some employees may need a permanent seat due to their job duties or personal needs. It is therefore important that there is still the possibility of assigning a permanent seat to those employees who need it.


Finally, it is important for the company to continuously evaluate how flex-seating is working in practice. This can be done, for example, through employee surveys or by monitoring how the office is used in practice. If there are problems or challenges, the company should adjust and adapt to ensure that flex-seating works as well as possible.

Flex-Seating and Productivity

Flex-seating, where employees do not have a fixed seat but can choose an available seat each day, has become a popular trend in modern office design. But how does this trend affect productivity in the workplace?

Some studies have shown that flex-seating can lead to increased productivity, but it needs to be implemented well. Below, we will take a closer look at the relationship between flex-seating and productivity and provide strategies for maintaining productivity in a flex-seating environment, as well as common challenges and how to overcome them.

The Relationship between Flex-Seating and Productivity

Flex-seating can have a positive effect on productivity in the workplace. By allowing employees to choose their workspace every day, they can customize their workday to their needs and improve their focus and creativity.

Flex-seating can also increase collaboration and communication between employees, as they have the opportunity to work together in different areas of the office. By utilizing office space more efficiently, flex seating can also help reduce costs for your business.

All in all, flexible workplaces can create a more productive and dynamic work environment, improving employees’ work experience and increasing efficiency in the workplace.

Strategies to Maintain Productivity in a Flex-Seating Environment

Here are some strategies that can help maintain productivity in a flex-seating environment:

  1. Create clear guidelines: Communicate clearly with employees on how to find an available seat and reserve meeting rooms, and what the rules are for using different areas of the office.
  2. Create quiet zones: Create quiet areas where employees can work without being disturbed. These areas can be particularly important for employees who need to concentrate.
  3. Create collaboration areas: Create areas where employees can work together and share ideas. These areas can be particularly important for teamwork and innovation.
  4. Use technology: Use technology to make it easy for employees to reserve a space and find an available spot. This can be done through an app that gives employees access to an overview of available spaces and the ability to reserve a spot.
  5. Evaluation: Continuously evaluate how flex-seating works in practice and adjust and adapt it to function as well as possible.

Common Challenges and How to Overcome Them

Here are some common challenges that can arise with flex-seating and how to overcome them:

  1. Social relationships: To promote social relationships, social events and team-building activities can be organized, and employees can be encouraged to work together in collaboration areas.
  2. Concentration: Create quiet zones where employees can work without distraction and consider giving employees the option to use noise-reducing headphones.
  3. Mess: To avoid mess in the workplace, the company can organize the office in a logical way and provide clear guidelines for the use of different areas.
  4. Security: To ensure that personal belongings and important documents are stored securely, the company can offer storage lockers or other secure storage options.
  5. Distractions: To reduce distractions, the company can consider creating quiet zones and collaboration areas and giving employees the option to use noise-reducing headphones.

In summary, flex-seating can be a good way to create a more dynamic and flexible workplace, but it is important to understand that it can affect productivity both positively and negatively. By implementing strategies to maintain productivity and overcome common challenges, the company can ensure that flex-seating works as well as possible and contributes to a more productive workplace.

Future Outlook for Flex-Seating in the Workplace

The future for flex-seating in the workplace looks bright. With more and more companies choosing to implement this trend, we’re likely to see an increased demand for flexible workplaces.

Flexible workplaces can also become more advanced and offer more technology and innovation, which can further improve productivity. We can also expect to see more focus on flexibility and work-life balance, which could lead to an increase in demand for flexible workplaces.

While there are still challenges to overcome, it seems that flex-seating will continue to be a popular trend in the workplace in the future, as it can create a more efficient and flexible work environment for employees.

Final Thoughts on Flex-Seating

Do you want to implement flex-seating in your company?

So there’s no doubt that it’s a good idea – as long as you do it in a good way.

Contact us here at MyDesk and learn more about how MyDesk can help you create the perfect flexible workspace.

Snak med en ekspert

Du er altid velkommen til at ringe til os

6916 0382 eller

Du kan også skrive til os på chatten nedenfor, så svarer vi med det samme.

Henrik, Jesper og Louise - MyDesk

Talk to an expert

You are always welcome to give us a call

6916 0382 or

You can also write to us on the chat below and we will respond immediately.

Henrik, Jesper og Louise

Sign up for newsletter

* indicates required