Guest registration

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

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Louise, Henrik og Jesper - MyDesk

Visitor registration is a process that involves collecting and storing information about visitors to a business, institution or event. This may include name, contact information, time of arrival and departure, purpose of the visit and other relevant information. Guest registration is essential for safety, efficiency and accountability as it helps keep track of who is on site and why. It can also be useful for future communication and marketing. Guest registration can be done manually or digitally using different technologies and platforms.

Effective methods for guest registration

Guest registration is a crucial part of any event, whether it’s a conference, seminar, workshop or social gathering. It’s the first interaction guests have with the event and sets the tone for the entire experience. Therefore, it’s important to have effective methods of guest registration to ensure a smooth and pleasant experience for all attendees.

One of the most effective methods of guest registration is to use digital tools. Digital recording systems are fast, efficient and accurate. They eliminate the need for manual registration, which can be time-consuming and error-prone. With digital systems, guests can register online before the event, saving time at the entrance and reducing queues. Furthermore, digital systems allow organizers to collect and analyze data about guests, which can be useful for future events.

Another effective method is to have a clear and organized registration process. This includes having a dedicated registration area, clear signage and instructions, and enough staff to handle registration. This will help avoid confusion and ensure the registration process goes smoothly.

It’s also important to have a backup plan in case of technical issues or other unforeseen circumstances. This may include having paper forms available, extra staff on standby, or an alternative registration method. Being prepared for unforeseen situations will help ensure that the registration process continues smoothly no matter what happens.

Finally, good communication is essential for effective guest registration. This includes communicating clearly and accurately about the registration process to guests before the event, as well as having effective communication between employees during the event. Good communication will help minimize misunderstandings and errors and ensure a smooth and efficient registration process.

Ultimately, the goal of guest registration is to create a positive and seamless experience for guests. By using effective methods such as digital tools, organized registration process, backup plans and good communication, organizers can ensure that guest registration runs smoothly and efficiently, contributing to a successful and memorable event.

How guest registration can improve your business

Guest registration
Guest registration is an essential part of any business operation, whether it’s a large enterprise or a small start-up. It’s a process that not only helps you keep track of who is visiting your business, but can also improve your business efficiency and productivity.

Guest registration can help improve security in your business. By having a clear record of who enters and leaves your business, you can better monitor and control access to your business. This can be especially important in businesses where confidential information is handled or where strict security protocols are in place.

In addition, guest registration can also help improve customer service. By keeping a record of who visits your business, you can better understand your customers’ needs and preferences. This can help you customize your products and services to meet your customers’ needs, which can lead to increased customer satisfaction and loyalty.

Guest registration can also help improve your business efficiency. By having a clear record of who visits your business, you can better plan and manage your business resources. For example, if you know you have a large group of guests arriving at a certain time, you can ensure you have enough staff on hand to handle them. This can help improve your business efficiency and productivity.

Finally, guest registration can also help improve your company’s image. By having a professional and efficient guest registration process, you can show your customers that you take your business seriously. This can help build trust and credibility with your customers, which can lead to increased customer satisfaction and loyalty.

There are many different ways you can implement guest registration in your business. You can use traditional methods like paper-based logbooks, or you can use more modern methods like digital guest registration systems. Whichever method you choose, it’s important to ensure your guest registration process is efficient, secure and user-friendly.

In summary, guest registration can be a valuable addition to your business. It can help improve safety, customer service, efficiency and your company’s image. By implementing an effective guest registration process, you can help improve your business operations and contribute to its success.

The latest technological advancements in guest registration

In the modern world, technology is constantly evolving, and guest registration is no exception. The latest technological advances have revolutionized the way businesses and organizations handle their guest registration, making the process more efficient, secure and user-friendly.

One of the most notable advancements in guest registration is the implementation of digital check-in systems. These systems replace traditional paper-based logbooks and offer a number of benefits. Firstly, they are more efficient as they automate the process and eliminate the need for manual data entry. Secondly, they are more secure as they store data on a secure server instead of in a physical logbook that can be lost or stolen. Finally, they are more user-friendly as they allow guests to check-in using their own smartphone or a dedicated check-in station.

Another important development is the use of facial recognition technology. This technology can be used to identify guests on arrival and automatically check them in. This can be particularly useful in high-security settings where it’s important to know exactly who is on site at all times. Furthermore, facial recognition technology can also be used to improve the customer experience by providing a more personalized service.

In addition to these advancements, there is also a growing trend to integrate guest registration systems with other technologies. For example, the systems can be integrated with the company’s CRM system, making it possible to create a detailed profile of each guest that includes their contact details, visit history and preferences. This can help businesses offer a more tailored service and improve their relationship with their guests.

Finally, there is an increasing use of mobile apps for guest registration. These apps allow guests to check in and out, receive updates and communicate with the host directly from their smartphone. This can be especially useful for events or conferences where it can be difficult to keep track of all the guests.

In summary, the latest technological advances in guest registration have made the process more efficient, secure and user-friendly. From digital check-in systems and facial recognition technology to integration with other technologies and mobile apps, there are many options for businesses and organizations looking to improve their guest management. And with technology constantly evolving, it’s exciting to think about what the future might bring.

Guest registration: Legislation and best practices

Guest registration is an important part of many businesses’ daily operations. Not only is it a way to keep track of who visits your business, but it’s also a legal requirement in many countries. Guest registration laws vary from country to country, but in general, businesses are required to keep a log of who visits their premises, when they arrive and leave, and who they visit.

In many countries, it is also a requirement that companies have a procedure for handling guest registration. This could include having a receptionist to greet guests or having an electronic system that automatically registers guests as they arrive. Regardless of the method used, it’s important that businesses have a clear and consistent procedure for guest registration.

In addition to legislation, there are also a number of best practices that businesses can follow when it comes to guest registration. One of these is to ensure that guest registration is as simple and effortless as possible. This can be done by using an electronic system that automatically registers guests as they arrive, or by having a receptionist who can register guests quickly and efficiently.

Another best practice is to ensure that guest registration is secure. This means that businesses need to have procedures in place to protect the information they collect about their guests. This can include having secure systems for storing guest registration data and having clear guidelines on who has access to this data.

Finally, it’s important that businesses regularly review and update their guest registration procedures. This can help ensure that procedures remain effective and compliant with applicable legislation. It can also help identify any issues or gaps in procedures that can be corrected.

In summary, guest registration is an important part of many businesses’ operations. Not only is it a legal requirement in many countries, but it’s also a good practice that can help ensure businesses have a clear view of who is visiting their premises. By following legislation and best practices, businesses can ensure their guest registration is both efficient and secure.


Guest registration is an important process that helps ensure security and accountability in various settings such as businesses, hotels and events. It allows hosts to keep track of who visits their premises, when they arrive and leave, and sometimes the purpose of their visit. This can be useful in case of emergencies, security issues or simply to improve customer service. That’s why guest registration is an essential practice.

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Henrik, Jesper og Louise - MyDesk

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