Guest management that makes a difference: The role of professional systems in modern businesses

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

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Louise, Henrik og Jesper - MyDesk

Introduction to guest registration in modern businesses

In a world where security and efficiency are paramount, guest registration has become an integral part of the modern business infrastructure. It’s no longer enough to just have a receptionist writing names down in a book. Businesses strive to create a professional first impression while ensuring they have full control and visibility of who is visiting their facilities.

Visitor management systems are designed to handle visitor data in a secure and efficient way. They help automate the process and ensure all relevant information is easily accessible to security staff and management. This is not only important to maintain security protocols, but also to be able to react quickly in emergency situations.

With the increasing amount of data that businesses collect, it has also become crucial to ensure that personal information is handled in accordance with data protection legislation. Professional guest registration systems are designed to comply with these laws and ensure businesses don’t inadvertently break the rules.

Finally, guest registration systems have become a tool for businesses to collect valuable visitor data. This information can be used to improve the guest experience and optimize company operations and services.

How professional guest registration systems improve business security

Safety is a top priority for any business, and professional guest registration systems play a crucial role in maintaining a safe working environment. By implementing these systems, companies can ensure that only authorized people can access sensitive areas and that all visitors can be tracked and identified.

These systems also allow for background checks and security clearances before a guest arrives. This reduces the risk of intrusion and ensures your business is prepared to deal with anyone who may pose a threat.

In the event of an emergency, a professional guest registration system provides quick access to an up-to-date list of everyone on site. This is essential for an effective evacuation and ensures everyone can be located and brought to safety.

Furthermore, these systems help create a deterrent environment for potential threats. When visitors are aware that their information is recorded and that their movements can be tracked, they are less likely to attempt illegal actions.

Streamline the guest experience through advanced technology with MyDesk

MyDesk is an example of an advanced technological solution that streamlines the guest experience. This system offers a range of features that make it easy for guests to check in and out, while allowing hosts to manage their visits more efficiently.

With MyDesk, guests can pre-register their visit via an online portal, reducing waiting time upon arrival. The system can also be integrated with other security systems, such as access control, providing seamless and secure access to the building.

MyDesk also offers personalized welcome messages and guidance for meeting rooms or offices, improving the guest experience and leaving a positive impression of the company. This is especially important in a time when corporate image and customer satisfaction are key competitive parameters.

The system also allows hosts to receive notifications when their guests arrive, ensuring they can welcome them without delay. This level of personalized attention can make a big difference in business relationships and collaboration.

**Outlook Integration with MyDesk

The integration of MyDesk with Microsoft Outlook is a game-changer for companies’ guest management. This integration allows employees to schedule meetings and automatically send guest registration information directly from their Outlook calendar.

Once a meeting is scheduled in Outlook, MyDesk can automatically send an invitation to the guest with all the necessary information, such as time, location and registration instructions. This saves time and reduces the risk of errors as all information is synchronized between the two systems.

The Outlook integration also ensures that the guest list is always up to date. If there are any changes to the meeting schedule, the MyDesk system is automatically updated, ensuring that the reception always has the latest information.

This kind of integration also promotes a more sustainable approach to guest management as it reduces the need for paper-based systems and manual data entry. It’s a step towards a more digital and environmentally friendly workplace.


Professional guest registration systems like MyDesk have become indispensable tools in modern businesses. They not only improve safety, but also efficiency and guest experience. With advanced features and integrations, such as Outlook integration, these systems help ensure businesses can meet today’s challenges and stay competitive. It’s clear that guest registration makes a difference – not only to a company’s image, but also to its overall operations and success.

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Henrik, Jesper og Louise - MyDesk

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