Flexible Workplaces: A modern solution for today’s labor market

Flexible offices - working from home and office

Flexible workplaces have become an essential part of modern work culture as companies are increasingly opting for hybrid models to offer their employees greater flexibility. This article will dive into the concept of flexible workspaces, their benefits and challenges, and how to effectively design a flexible office.

What are flexible workplaces?

First of all, it’s important to define what a flexible workplace actually is. Generally, it consists of different desk setups that include individual and shared workspaces that can be used by employees. This often includes hot desks or shared desks, as well as smaller group rooms ideal for brainstorming or concentration.

One important thing to note is that flexible workplaces are not necessarily publicly accessible. Desks cannot be "rented" individually and only employees within the same company can use them.

The growth of flexible workplaces

The number of flexible workplaces has increased significantly in recent years. According to a recent survey by Zippia, 74% of all companies surveyed are expected to have implemented or are expected to implement flexible workplaces in the near future. This is mainly due to the fact that 59% percent of employees will choose to work for a company that offers the option to work from home over companies that don’t.

Benefits of flexible workplaces

There are many benefits to implementing flexible workplaces. Here are some of the most notable ones:

  1. Better knowledge sharing: Flexible workplaces encourage interaction between employees, which can result in more effective knowledge sharing.
  2. Improved creativity and innovation: The open layout and ability to interact with different people can stimulate creativity and innovation.
  3. Greater flexibility: Employees have the option to work from home or the office, and in some cases, they can even choose their own working hours.
  4. Saving resources: Flexible workspaces can reduce the need for large office space and result in more efficient use of resources.

Challenges of flexible workplaces

Despite the benefits, there are also some challenges associated with implementing flexible workplaces. Here are some of the most common ones:

  1. Less privacy: Open plan offices can make it difficult for employees to have private conversations or uninterrupted work time.
  2. Communication issues: When employees work in different locations and time zones, it can be difficult to ensure effective communication.
  3. Access to workspaces: Especially in the beginning, it can be a challenge to ensure that all employees have access to the necessary workspaces.

How to create flexible workspaces in an office

Designing an office with flexible workspaces is a detailed process that requires careful planning. Here are some tips on how you can do it:

  1. Grouped hot desks: Consider arranging desks in groups to minimize distractions and promote efficiency.
  2. Quiet zones: It’s important to have dedicated quiet areas where employees can work undisturbed.
  3. Empowerment: Allow employees to choose where and when they want to work. A desk booking system can be a great help here.

Final thoughts

Implementing flexible workplaces can be a huge benefit for many businesses. But it’s important to be aware of the potential challenges and to plan carefully to ensure an effective implementation. With the right approach, flexible workplaces can be the key to creating a more productive, creative and fulfilling work environment.

Four tools we recommend to support the flexible workplace

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Henrik, Jesper og Louise