Get ready for the EU law on time registration in 2024

Easy and clear way to record where and when you work

Lightweight and easy to use
Select whether you work from the office or elsewhere and tap ‘Start’ to begin registration. At the end of your workday, simply press ‘Stop’ and your time is recorded accurately and seamlessly. We’ve removed unnecessary complications and made it easy for everyone to navigate through the app. With WorkTime, you don’t have to worry about cumbersome procedures – it’s all about making time tracking as easy as possible so you can focus on what really matters: your work.

Overview of registrations
Our easy-to-use app gives you a simple and clear overview of when you are and have been at work. With a few clicks, you can easily access a detailed overview of your registrations wherever you are.

Automatic reminder
WorkTime will remind you of your registrations if you forget. When you go to your overview, you can see your previous registrations and any days you may have forgotten.

Comply with the law and get an overview

Automate your reporting
With our reporting, it’s easy and clear to create an overview of all registrations over a period of time, across employees. Gain insight into working hours, sickness, vacation, working from home and time in the office. Get presented with key figures in real-time. Reports can be sent automatically on a weekly and/or monthly level and can be easily accessed through a browser.
MyDesk stores all registrations for a minimum of 5 years, as required by law, but you can have your data deleted at any time if you wish.

API and data export
Export the data you need directly to Excel. WorkTime also allows API access to other systems and your own reports.

Rest time warning
WorkTime will notify you if an employee hasn’t registered their working hours or if they are in a situation where they have worked more than what the law states.

We guarantee safety

ISAE 3402 is an international standard used for high assurance audit and assurance engagements on controls at service providers, including IT service providers.

Being GDPR (General Data Protection Regulation) compliant means that we as a company comply with the rules and regulations set out in the GDPR. GDPR is a European law that aims to protect privacy and manage the processing of personal data. To be GDPR compliant, a company or organization must implement appropriate security measures, maintain transparency on how personal data is processed, and obtain consent from individuals before processing their data.

We use Microsoft’s data center.
Having data centers in Europe has several advantages. Firstly, it ensures compliance with strict data protection laws, such as GDPR, that protect individual privacy and provide control over personal information. In addition, geographical proximity to users in Europe reduces latency, resulting in faster data transfer and improved performance of online services. Finally, it strengthens Europe’s digital sovereignty by keeping data within the region, which can contribute to increased security and independence.

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Louise, Henrik og Jesper - MyDesk

In 2024, new EU legislation will come into force that requires all member states to introduce mandatory time tracking for businesses. This move is part of the EU’s efforts to ensure transparency and fairness in the labor market and to improve working conditions for employees. In this article, we will explore how Danish companies can prepare for these new requirements and introduce a simple and free solution, MyDesk Worktime, that can help meet the legislation without unnecessary burden.

The background to EU time tracking legislation

The EU’s decision to introduce mandatory time recording for businesses is due to several important factors. Firstly, the EU wants to prevent social dumping and ensure that workers are paid for the time they work. This is especially important in a time when more workers are working from home or in different locations.

Secondly, the EU wants to protect workers’ rights and ensure that companies comply with the Working Time Directive. This directive sets out rules on working time, rest periods and holidays, and is essential for the well-being and health of workers.

Finally, the EU wants to prevent tax evasion and cheating by requiring accurate time recording. This will help authorities monitor and control companies’ activities and tax liabilities.

How Danish companies can prepare

Preparing for the new EU time tracking requirements can seem like an overwhelming task for many Danish companies, especially for smaller businesses without dedicated HR departments or advanced time tracking systems. Here are some steps to help Danish companies get started:

1. research EU legislation

The first step is to understand the specific requirements of EU legislation regarding time tracking. This includes the rules on how to record, store and report hours. It’s important to be up to date and clear on the specific obligations your business will have.

2. identify your business needs

Not all businesses have the same needs when it comes to time tracking. Some companies need detailed time tracking at the project level, while others only need to keep track of employees’ regular working hours. Identify which type of time tracking best suits your business as this will influence the solution you choose.

3. Consider MyDesk Worktime

MyDesk Worktime is a Danish-developed solution tailored for companies that need a simple and efficient way to record employee working hours. This system is especially suitable for companies that don’t need detailed time tracking on a project-by-project basis.

One of the key benefits of MyDesk Worktime is that it’s free for all businesses, regardless of size. This makes it an affordable solution for both small and large businesses.

4. Implement your time tracking system

Once you’ve decided on the best solution for your business, it’s important to implement your time tracking system effectively. This involves training employees to use the system correctly and ensuring it integrates seamlessly into your company’s daily operations.

5. Monitor and maintain

Time tracking shouldn’t be a one-off task. It’s important to monitor the system’s performance and ensure it continues to meet your business needs and comply with legislation. If there are changes in legislation or your business needs change, you need to be ready to adapt the system.

MyDesk Worktime: A simple and cost-effective solution

MyDesk Worktime is an ideal solution for Danish companies that need an uncomplicated approach to time tracking. This system is specifically designed for companies that don’t require detailed time tracking broken down by project. Here are some of the features that make MyDesk Worktime an attractive option:

  • Ease of use: MyDesk Worktime is easy to use, making it an ideal solution for both employees and administrators. Employees can easily check in and out, whether they’re in the office, working from home or sick.
  • Free for everyone: One of the most compelling benefits of MyDesk Worktime is that it’s free for all businesses, regardless of size. This reduces the cost of implementing time tracking and makes it affordable for even small businesses.
  • Easy reporting: The system offers simple reports that give you an overview of employee working hours. This makes it easy to meet the requirements of EU legislation on working time reporting.
  • Flexible customization: Although MyDesk Worktime is a simple solution, it still allows for some customization. You can add specific work rules or customize the system to suit your business needs.

Final thoughts

With the upcoming EU requirements for mandatory time recording in 2024, it’s crucial for Danish companies to prepare well in advance. Choosing the right solution can make this transition easier and more affordable. MyDesk Worktime is an excellent option for businesses that want a simple and free way to comply with legislation without creating unnecessary burden. By taking the necessary steps today, Danish businesses can ensure they are ready for the upcoming changes and remain compliant with EU law.

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Henrik, Jesper og Louise - MyDesk

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Henrik, Jesper og Louise

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