In a world where the work landscape is constantly evolving, flexible working is no longer a trend – it’s an expectation. At MyDesk, we understand that modern businesses need solutions that support employees’ need for flexibility while making optimal use of office resources. Our platform is designed to do exactly that: create a dynamic and efficient work environment, no matter where or how your employees work.
Flexibility is not just about where you work, but also how. It’s about giving employees the right tools to perform at their best, whether it’s in the office, from home or somewhere else entirely. MyDesk integrates seamlessly with your existing infrastructure like Outlook and Teams, making it easy for employees to find and book the resources they need with minimal friction. This supports a culture where flexible working is a natural part of everyday life.
What does flexible working mean for your business?
Flexible working covers many aspects, from choice of work location and working hours to the ability to customize your workday to suit personal needs. For businesses, it can mean increased employee satisfaction, better talent retention and more efficient use of office space. We see many organizations experience a significant improvement in employee engagement and productivity when they implement well-considered flexible workplace strategies. MyDesk provides the technologies that make such strategies a reality.
Optimize office space with desk booking
A key part of supporting flexible working is effective desk booking solutions. With our desk booking software, employees can easily reserve a desk that suits their needs for the day. This is especially relevant for companies that use hot-desking or hybrid working. Our system offers:
- 3D floor plans for intuitive navigation
- QR code booking for quick and easy access
- Integration with Outlook and Teams for a seamless booking experience
Empowering employees to manage their own workplace reservations reduces the administrative burden and improves their experience of flexible working.
Meeting room booking for every need
Flexible working is also about being able to collaborate effectively, whether you are physically present or working remotely. Our meeting room booking software ensures that employees can always find and reserve the right room. From small meeting rooms to large conference rooms, MyDesk makes the process simple and clear. Our E-Ink screens at the door show room status and allow spontaneous bookings, optimizing utilization. Remember that our meeting room booking solution costs DKK 180 per meeting room.
| Functionality | MyDesk benefits | Optimal for |
|---|---|---|
| Desk booking | 3D floor plans, QR booking | Hybrid offices |
| Meeting room booking | Outlook/Teams integration | Collaboration |
| E-Ink screens | Real-time status, spontaneous booking | Efficient utilization |
Empower flexible working with data and insights
A deeper understanding of how your office space is used is essential for optimizing flexible working. With MyDesk Workplace Analytics, you get access to data and insights that can transform your workplace. Using sensors and IoT technology, we collect anonymous data on occupancy and usage patterns.
This data can be used to:
- Optimize office layouts
- Adjust capacity based on actual usage
- Automate processes like releasing unused desks and meeting rooms
This allows your business to make data-driven decisions that not only improve the experience of flexible working for employees, but also contribute to a more sustainable and cost-effective operation. Our systems are designed to make flexible working smarter and more conscious.
More than just booking: a complete platform
MyDesk is more than just booking software. Our platform offers a range of additional features that support a streamlined and efficient work environment, all designed to promote the flexible working approach:
- Visitor management system: Register visitors easily and professionally.
- Catering management: Order catering for meetings directly via the system.
- Workplace analytics: Gain insights into your office space usage with sensors and IoT.
- E-Ink displays: Modern display solutions for meeting rooms with minimal power consumption.
- Time tracking: An intuitive solution for easy tracking of employee working hours.
With MyDesk, we bring together all the necessary functions in one user-friendly and visually appealing platform. We believe that technology should make everyday life easier, and that’s the philosophy behind everything we develop.
| Aspect | Traditional office | MyDesk (flexible working) |
|---|---|---|
| Desks | Fixed | Booking based |
| Meeting rooms | Manual calendar | Digital booking, E-Ink |
| Guest registration | Paper/Excel | Digital system |
| Catering services | Mail/Phone | Integrated |
| Usage insights | Anecdotal | Data via sensors |
Future-proof your workplace with flexible working and MyDesk
With MyDesk, you’re not just investing in software, but in the future of your workplace. We help you create an environment that is agile, responsive and able to adapt to the ever-changing demands of the modern workforce. Flexible working is key to attracting and retaining the best talent, and MyDesk provides the tools to make this vision a reality.
We are proud to offer a platform that not only optimizes your physical space, but also contributes to an improved employee experience. Our commitment to data-driven decision-making ensures you always have the latest insights into how your workplace is performing and where there is potential for further optimization.
At MyDesk, we store all records for a minimum of 5 years, as required by law, but you can always have your data deleted if you wish. We take data security and privacy very seriously, which is a fundamental part of our solutions that support safe and flexible working for everyone.
MyDesk: The Danish partner for flexible working
We are a Danish company focused on delivering world-class local solutions. You can contact us by phone on 6916 0382 or support on 5191 4488. Send us an email at mail@mydesk.io or support@mydesk.io. Our address is Struergade 22, 2630 Høje Taastrup, and our CVR number is 41545518. We look forward to helping your company define and implement the best strategy for flexible working.
| Contact option | Contact details |
|---|---|
| Sales department | Tel: 6916 0382 |
| Support | Tel: 5191 4488 |
| Sales & Marketing | Email: mail@mydesk.io |
| Support | Email: support@mydesk.io |
| Address | Struergade 22, 2630 Høje Taastrup |
| CVR | 41545518 |
Frequently asked questions about flexible working
What is flexible working and how does MyDesk support it?
Flexible working covers different ways of working, including remote working, flexitime and optional workspaces. MyDesk supports this by offering an integrated platform for booking desks and meeting rooms, guest registration, catering management and detailed workplace analytics. This gives employees the freedom to choose where and when they work, while the company optimizes its resources.
Can employees easily find a free desk when they have flexible working?
Yes, absolutely. With MyDesk’s desk booking system, employees can quickly and intuitively find a free desk via an app, 3D floor plans or using QR codes. The system integrates with popular calendar programs like Outlook and Teams, making the process even smoother and supporting efficient flexible working.
How does MyDesk help optimize office space and promote flexible working?
MyDesk uses advanced sensors and IoT technology to collect data on how your office space is used. This data, gathered in our Workplace Analytics, provides insights into occupancy rates and usage patterns. This enables data-driven decisions to be made about layout, capacity and resource allocation, ensuring that the office optimally supports your flexible working strategy.
Is MyDesk’s platform safe to use for handling personal data?
Yes, data security and privacy are top priorities at MyDesk. We store all records for a minimum of 5 years in accordance with current legislation, and you always have the option to have your data deleted if you wish. Our systems are built with a focus on protecting your information and supporting the trust behind flexible working.
Can the MyDesk system integrate with existing IT infrastructure?
Yes, MyDesk is designed to integrate seamlessly with your existing systems. We offer deep integration with popular platforms like Microsoft Outlook and Microsoft Teams, ensuring a consistent and efficient user experience for everyone practicing flexible working in your organization.
