Streamline your guest management with MyDesk

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

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Efficient Guest Management with MyDesk: The Magic of Automation

Guest management in a business can often feel like a time-consuming and complex task. From the initial registration of guests’ arrival to directing them to the right meeting room and ensuring the host is informed, there are many steps to take care of. This process can easily take up a significant portion of the day and cause confusion for guests and staff alike. Here we will explore how MyDesk, an innovative solution, can revolutionize your company’s guest management by automating and streamlining the process.

Automatic Registration: A time-saving feature

MyDesk’s automatic registration feature is a game changer in guest management. Instead of having to fill out paper forms or wait at reception, guests can easily register their arrival using a digital screen. Not only does this save time for guests, who no longer have to queue, but it also saves company staff time that would otherwise be spent manually entering information.

This automated registration process ensures that each guest is documented and can be tracked throughout their visit. No guest goes unnoticed and the company has an accurate and easily accessible list of all visitors.

Digital Guidance: Eliminate Confusion and Time Consumption

Once the guest is registered, MyDesk’s helpful features don’t stop there. The system can also guide guests to the correct meeting room. This eliminates potential confusion and time wasted that usually occurs when guests try to find their way around a company’s complex office environment.

The digital guide can be customized to fit your company’s specific layout and meeting room numbers. This ensures that guests can easily and quickly find their destination without hassle and stress.

Effective Communication with Host: Message to the Right Person

Once a guest arrives and has been registered, MyDesk automatically informs the relevant host or contact person. This feature eliminates the need for manual communication, phone calls or emails to let the host know the guest has arrived.

The automatic notification ensures that the host is prepared and ready to welcome the guest. This creates a positive first impression and gives the guest the feeling that they are expected and welcome.

Overview of Visits: Optimizing the Daily Routine

MyDesk also provides a clear and structured overview of the day’s visits. Reception staff can easily access a list of upcoming guests, their estimated arrival times and meeting details. This allows them to plan the day more efficiently and ensures that there is sufficient staffing to handle guests professionally and with the right attention.

Conclusion: MyDesk as an Indispensable Tool for Effective Guest Management

Automating guest management with MyDesk is not only a time saver, but it also creates a more pleasant experience for both guests and company staff. With features like automatic registration, digital guidance, communication with the host and an overview of visits, MyDesk is an indispensable tool in any company’s arsenal.

MyDesk’s ability to streamline and streamline the guest management process allows businesses to focus on more important tasks and deliver a professional and welcoming experience for their guests. With MyDesk, businesses can ensure that no guest goes unnoticed, everyone finds their way and the host is ready to welcome them with open arms.

So if your business is looking to improve guest management, save time and create a more positive experience for all parties involved, then MyDesk should definitely be considered as a key component of your business infrastructure. With MyDesk, you can step into a more efficient and professional future of guest management.

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Henrik, Jesper og Louise - MyDesk

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