MyDesk 4.0 out now


MyDesk has launched the next version of the application which contains a number of improvements and features that will make it easier for management and employees to administer and book flexible work spaces.

In the following, we present features of the new MyDesk v. 4.0 that is out now on Android and IOS.

TimeSlot Booking

Users may now make hourly reservations, where only booking of entire days was possible before.

Calendar View

The new default view for reservations. Calendar View makes the booking flow easier and more recognisable. It looks like something familiar while providing a better visual overview of bookings.


Adding to Calendar View, we introduce the option of choosing specific days rather than only connected days. In the former version, three reservations were necessary in order to book Monday, Wednesday and Friday which now can be done with one reservation. Furthermore, days can be chosen vertically, so that every Monday for instance may be marked for working from home.

Booking for employees

The manager can simply and quickly get an overview of where the employees are on specific days through Calendar View. Furthermore, it is now possible to create, edit and delete reservations on behalf of employees.

Booking for colleague

If this feature is activated, the employee is able to book on behalf of their colleagues.


On MyProfile, preferences may be declared in regards to spaces, and whether one wishes to be notified at check in etc.


Previously, the application has had the feature MyTeam which has now been expanded to MyTeams. This means that the user may define their teams across the organisation, and the same people may be part of several teams. It is also possible to pre-define one or more teams that are updated automatically for the specific employee (for instance ’My Department’). These teams are administered by the Admin and cannot be deleted by the employee.

Preferred Seat Booking

Based on the user’s own preferences, we make the bookings easier. By default, the system will try to choose the space in the location and area that has been set as preference. Is the space taken, another can simply and easily be chosen.

Scan & Book

All reservable spaces are now equipped with a QR code that can be printed through the MyDesk administration and placed on the desks. This has two purposes:

1. Making an Ad Hoc booking upon entering the office. If one does not have a reservation, they will have the opportunity to book the space through this feature. They will be notified immediately if and when the space is available.

2. Check in: If one has booked a space and scans, they may use this feature for checking in to the space.

1-Click Seat Reduction

It is now possible with one click to reduce the number of reservable spaces of an area or across areas for the entire location. If a space has been removed from booking, all future reservations of this space will be deleted and the user will be notified. The spaces will systematically be pulled from booking based on the placement and distance to surrounding spaces. The space that is the closest will always be the next that is removed. The spaces are not deleted but merely deactivated for booking and may quickly be reactivated again.

Visual Upgrade

Furthermore, smaller updates of design and navigation have been done especially in regards to Calendar View and booking flow.

Adaptation to the individual

With the features above, MyDesk has been given an overhaul in terms of usability and options for adaptation to the individual. We hope that you will embrace these changes and look forward to receiving feedback from you if and how the application has improved the work environment and flexibility within your company.

If you have not taken the step of implementing flexible work spaces yet, then this new and improved version is the perfect opportunity. Contact CEO Michael Ries at +45 40279941/ for a price, and hear more about how MyDesk can help your company forward as well.

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