At MyDesk, we understand the importance of efficient meeting rooms in any modern business. Time wasted looking for an available room or interruptions due to double bookings is frustrating and inefficient. That’s why we offer advanced meeting room booking solutions – including our intuitive meeting room screens. With a MyDesk meeting room screen, your employees get an instant overview of the meeting room status and easy booking right at the door.
Our philosophy is that technology should make the workday easier and more productive. Our meeting room screens are designed with this in mind. They integrate seamlessly with our meeting booking software and ensure that your meeting rooms are always optimally utilized. We have both classic wired meeting room monitors and wireless E-Ink meeting room monitors, so you can choose the solution that best suits your office environment and needs.
Why invest in meeting room monitors?
A meeting room monitor isn’t just a piece of hardware; it’s an investment in a more streamlined and efficient workday. Think about the time your employees spend checking calendars, asking colleagues or, worst case scenario, interrupting an ongoing meeting to check if the room is free. With meeting room monitors, these scenarios are a thing of the past.
The benefits are many, and they all come down to maximizing productivity and minimizing everyday friction. A meeting room screen provides instant visual feedback, eliminating uncertainty and confusion around accessibility. What’s more, our displays offer a range of features that further optimize the use of your facilities.
Get a full overview with a meeting room monitor
With MyDesk’s meeting room screens, you get a clear overview of all meetings in the room. At a glance, you can see if a room is available, occupied or when the next meeting starts. This transparency is crucial in a busy workday where access to information quickly and easily is paramount. A meeting room screen eliminates guesswork and ensures time is spent on meaningful work rather than coordination.
Our displays can show important information such as meeting topic, organizer and meeting length, helping employees make informed booking decisions. This is especially useful in large organizations where many rooms need to be managed.
Easy booking and management directly at the venue
One of the most valuable features of a meeting room monitor is the ability to book, extend or end a meeting directly from the screen without having to return to the computer. This provides unprecedented flexibility, especially for spontaneous meetings or changes in plans.
Imagine an unplanned meeting where an available room is spotted on a meeting room screen. With a few taps, the room is booked and ready for use. This immediacy contributes to a more agile and responsive work environment. Booking meeting rooms has never been easier.
Integration with your existing calendar systems
Our meeting room displays are designed to integrate seamlessly with popular calendar systems like Microsoft Outlook and Google Calendar. This means your employees can continue to use the tools they’re already familiar with while benefiting from the screens’ functionality.
This integration ensures that all bookings, whether made via the MyDesk platform, Outlook or directly on a meeting room screen, are synchronized and updated in real-time. This eliminates the risk of double bookings and ensures a consistent experience across all MyDesk solutions.
Types of meeting room monitors from MyDesk
At MyDesk, we recognize that different office environments have different needs. That’s why we offer a wide range of meeting room displays to suit every situation – from traditional wired solutions to modern wireless E-Ink displays. Our goal is to offer flexibility and choice so that your business can find exactly the solution that best optimizes your meeting rooms.
Classic wired meeting room monitors
Our classic wired meeting room displays are a robust and reliable solution that offers all the features you expect from a modern booking system. These displays are ideal for permanent installations where a fixed power and network connection is preferred for optimal performance and stability. They deliver a clear and colorful display that is easy to read from a distance and the touch functionality makes them intuitive to use for all employees.
These meeting room screens are perfect for conference rooms, larger meeting rooms or spaces where the aesthetics of a permanent installation are desired. They can often be installed elegantly next to the door frame and give a professional impression. We provide a seamless installation and integration so you can quickly benefit from your new meeting booking system.
Wireless E-Ink meeting room displays
E-Ink wireless meeting room displays are our innovative solution for businesses looking for maximum flexibility and energy efficiency. These displays connect wirelessly and require no permanent power supply, making them incredibly easy to install and move as needed. E-Ink technology ensures low power consumption, which means long battery life and minimal maintenance.
E-Ink displays are ideal for dynamic office environments where walls cannot be easily cabled or where the need to move displays may arise. They deliver a paper-like display that’s easy to read in different lighting conditions and their minimalist design fits into any modern office. With a wireless E-Ink meeting room display, you get a sustainable and flexible alternative to traditional displays that still provides full functionality for your meeting rooms.
Whatever type of meeting room display you choose, you can be sure to get a product that meets MyDesk’s high standards for quality, usability and integration. Our solutions are designed to make your workday smoother and more efficient.
Automatic meeting room release and data-driven optimization
Our meeting room displays are more than just booking systems; they are an integral part of an intelligent office platform. A key feature is the automatic release of meeting rooms on "no-show". If a booked meeting room is not used within a certain time frame – detected via the screen or sensors – the room is automatically released to other employees. This minimizes waste and maximizes the utilization of your rooms.
To support an even more effective office strategy, MyDesk also offers workplace analytics that integrate with your meeting room monitors and sensors. By collecting data on usage patterns – how often rooms are booked, how long they are used, and which rooms are most popular – you can make informed decisions about layout, capacity and future investments. This allows you to optimize your office space based on real needs for greater efficiency and savings.
Table: Benefits of an intelligent booking system with meeting room screens
| Advantage | Description of benefit | Result of the benefit |
|---|---|---|
| Easy booking | Direct access on screen | Save your time |
| At a glance | Real-time status on premises | Less confusion |
| No no-shows | Automatic release | Better utilization |
| Data-driven | Insights into usage patterns | Optimize the office |
| Integration | Works with Outlook/Teams | Seamless process |
MyDesk: Your partner for the flexible workplace
At MyDesk, we are dedicated to creating flexible, efficient and productive workplaces through technology. Our meeting room screens are just one part of a comprehensive platform that also includes desk booking software, visitor management and catering management. We strive to make life easier for employees and administrators alike, while providing valuable insights to help you optimize your physical space.
We understand that every business is unique, which is why we offer scalable solutions that can be adapted to your specific needs. Our team is ready to advise you on the best implementation of meeting room screens and other MyDesk products to get the most out of your investment. A screen-based meeting room booking system is an investment that pays off quickly.
Let us help you get started
Are you ready to transform the way you manage meeting rooms? Contact us for a no-obligation chat about how our meeting room displays and integrated platform can help you. Whether you need classic displays, modern E-Ink solutions, or a combination of both, we have the expertise to guide you. You can contact us by phone 6916 0382 or by email mail@mydesk.io. We look forward to hearing from you and showing you the potential of intelligent meeting room solutions.
We offer a meeting room booking solution for DKK 180 per meeting room. MyDesk stores all registrations for a minimum of 5 years, as required by law, but you can have your data deleted at any time if you wish. We are located at Struergade 22, 2630 Høje Taastrup.
Frequently asked questions about meeting room monitors
What is a meeting room monitor and how does it work?
A meeting room monitor is a digital screen, typically located outside a meeting room, that displays the room’s current status (free/busy), upcoming meetings, and allows you to book, cancel or extend meetings directly on the screen. It integrates with your calendar system (e.g. Outlook or Google Calendar) to provide an up-to-date overview in real-time.
What types of meeting room monitors does MyDesk offer?
MyDesk offers both classic wired meeting room monitors, ideal for permanent installations with stable power and network connections, and wireless E-Ink meeting room monitors. E-Ink displays are highly energy-efficient and flexible as they operate wirelessly and have a long battery life, making them easy to place and move without the need for cabling.
Can a meeting room display integrate with our existing systems?
Yes, MyDesk meeting room screens are designed to integrate seamlessly with popular calendar systems like Microsoft Outlook and Google Calendar. This ensures that all bookings are automatically synchronized wherever they are made and provides a consistent overview of your meeting rooms.
What are the benefits of using meeting room screens?
The use of meeting room screens provides an instant overview of meeting room availability, reduces double bookings and wasted time, enables spontaneous booking, and can automatically release rooms in case of no-show. This leads to a more efficient use of your facilities and a smoother workday.
What is the benefit of wireless E-Ink meeting room displays?
The wireless E-Ink meeting room displays are extremely energy efficient with long battery life and require no cabling, making installation quick and easy. They are ideal for flexible office environments where there is a desire to move the displays or where cabling is a challenge. Their paper-like display is also easy to read in different lighting conditions.
What is the "automatic release" feature for a meeting room screen?
Automatic release is a smart feature where a booked meeting room is automatically released and made available to others if it is not used within a predefined period of time from the start of the booking. This minimizes waste of room resources and ensures that all meeting rooms are used optimally.
Does MyDesk also provide meeting room screens for larger overview maps?
Yes, in addition to screens for individual meeting rooms, MyDesk’s system can also support larger overview screens that show the availability of multiple rooms in one place. This can be particularly useful in receptions or common areas to provide a comprehensive overview of the building’s meeting facilities.
