Make Meeting Booking Easy in Business with Outlook, Mobile and Teams

Search, find and book meeting rooms that match your needs via 3d floor plans

With our platform, it’s easier than ever to find and book meeting rooms that fit your exact needs. Our innovative 3D floor plans give you a visual representation of each meeting room so you can choose the perfect setting for your next meeting. With just a few clicks, you can reserve the optimal space for your requirements.

All from one place and in a single application.

We’ve made meeting room booking simple and user-friendly. Our platform offers a visual and user-friendly interface that makes it easy to find and book meeting rooms. Best of all, you can manage all your meeting rooms from a single application. We also have the ability to share meeting rooms with others in the same building, promoting collaboration and optimizing the use of resources.

Book mødelokale uden skærm og med QR kode

Meeting room screens or QR code for entrance of the meeting room

We make meeting room booking even more convenient. Our platform allows you to use meeting room screens or QR codes to book the meeting rooms.

Install the MyDesk app on your existing screens or print our QR codes and save the cost of screens. With QR codes, you can scan and book a room directly from your mobile phone – just like you do from screens.

Alternatively, let us install new screens on your premises, we support most types of screens to match the exact design you want.

Order meeting catering from Outlook, Teams or mobile

Management module and mobile app for canteen staff

Integration to financial system and PowerBI

Free module included in the meeting room booking system

Book catering and meeting rooms directly from Outlook

Send us an email or book a meeting

Louise, Henrik og Jesper - MyDesk

In a world where efficiency and agility are key in everyday business life, it’s essential to have the right tools to manage meeting planning and resource allocation. MyDesk, an advanced meeting booking solution, is one such innovation that simplifies the process of booking meeting rooms and coordinating meetings. The integration of MyDesk with popular applications like Outlook, mobile apps and Microsoft Teams has revolutionized the way businesses manage their meeting scheduling.

Understanding MyDesk

To set the scene, let’s first understand what MyDesk offers. MyDesk is an intelligent platform that enables employees to reserve meeting rooms, check availability, and manage resources with just a few clicks. Its intuitive interface and extensive functionality make it a favorite among businesses.

Integration with Outlook

The integration with Outlook is one of the most significant features of MyDesk. With this integration, employees can book meeting rooms directly from their Outlook calendar. This feature is particularly useful as many businesses already use Outlook for email and calendar management. By integrating MyDesk directly into Outlook, the need to switch between different applications is minimized, saving time and reducing the complexity of the planning process.


In a time when mobile technology plays a central role in our professional lives, MyDesk’s mobile-friendliness emphasizes its usability. Employees can use MyDesk on their smartphones to reserve meeting rooms, view meeting agendas and access other necessary information on the go. This mobility ensures that employees can always stay updated and efficient, even when they’re away from their desk.

Integration with Microsoft Teams

Microsoft Teams has become the backbone of many companies’ internal communication. MyDesk’s integration with Teams enables a seamless meeting booking process within the same tool employees use for communication and collaboration. This significantly increases efficiency as employees can book meeting rooms and coordinate with colleagues without leaving the Teams application.

Ease of use and customization

One of the biggest benefits of MyDesk is its ease of use and customizability. The system can be customized to meet the specific needs and preferences of a company, ensuring the meeting booking process is as efficient as possible. MyDesk’s interface is intuitive and easy to navigate, making it easy for all employees, regardless of their technical skills, to use the system effectively.

Effective resource management

MyDesk goes beyond just booking meeting rooms. It also allows for efficient management of other resources, such as AV equipment and catering. This holistic approach to resource management ensures that all aspects of a meeting are planned and managed effectively, reducing waste and increasing productivity.

Reporting and analytics

Another key feature of MyDesk is its ability to generate detailed reports and analytics. These insights can help managers understand meeting patterns, space utilization and resource consumption. This data can be used to make

informed space allocation decisions and improve overall business efficiency.

Safety and compliance

In an era where data security is of paramount importance, MyDesk ensures that all data is handled securely. The platform complies with applicable data protection laws and ensures that sensitive information remains protected. This is especially important in businesses where confidentiality and compliance are crucial.

Implementation and support

When implementing MyDesk, the solution offers comprehensive support and training to ensure a smooth transition. This includes everything from employee onboarding to ongoing support and maintenance. Businesses can therefore rest assured that they will get the help they need to maximize the benefits of MyDesk.

Final thoughts

The integration of MyDesk with tools such as Outlook, mobile apps and Microsoft Teams represents a significant improvement in the meeting booking process for businesses. With its ease of use, flexibility and extensive functionality, MyDesk is an invaluable resource for businesses looking to optimize their meeting scheduling and resource management. In a world that is constantly changing and requires rapid adaptation, MyDesk gives businesses the tools they need to be agile and efficient in their daily operations.

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6916 0382 eller

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Henrik, Jesper og Louise - MyDesk

Talk to an expert

You are always welcome to give us a call

6916 0382 or

You can also write to us on the chat below and we will respond immediately.

Henrik, Jesper og Louise

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