Make Meeting Booking Easy in Business with Outlook, Mobile and Teams

Floorplan overview

In a world where efficiency and agility are key in everyday business life, it’s essential to have the right tools to manage meeting planning and resource allocation. MyDesk, an advanced meeting booking solution, is one such innovation that simplifies the process of booking meeting rooms and coordinating meetings. The integration of MyDesk with popular applications like Outlook, mobile apps and Microsoft Teams has revolutionized the way businesses manage their meeting scheduling.

Understanding MyDesk

To set the scene, let’s first understand what MyDesk offers. MyDesk is an intelligent platform that enables employees to reserve meeting rooms, check availability, and manage resources with just a few clicks. Its intuitive interface and extensive functionality make it a favorite among businesses.

Integration with Outlook

The integration with Outlook is one of the most significant features of MyDesk. With this integration, employees can book meeting rooms directly from their Outlook calendar. This feature is particularly useful as many businesses already use Outlook for email and calendar management. By integrating MyDesk directly into Outlook, the need to switch between different applications is minimized, saving time and reducing the complexity of the planning process.


In a time when mobile technology plays a central role in our professional lives, MyDesk’s mobile-friendliness emphasizes its usability. Employees can use MyDesk on their smartphones to reserve meeting rooms, view meeting agendas and access other necessary information on the go. This mobility ensures that employees can always stay updated and efficient, even when they’re away from their desk.

Integration with Microsoft Teams

Microsoft Teams has become the backbone of many companies’ internal communication. MyDesk’s integration with Teams enables a seamless meeting booking process within the same tool employees use for communication and collaboration. This significantly increases efficiency as employees can book meeting rooms and coordinate with colleagues without leaving the Teams application.

Ease of use and customization

One of the biggest benefits of MyDesk is its ease of use and customizability. The system can be customized to meet the specific needs and preferences of a company, ensuring the meeting booking process is as efficient as possible. MyDesk’s interface is intuitive and easy to navigate, making it easy for all employees, regardless of their technical skills, to use the system effectively.

Effective resource management

MyDesk goes beyond just booking meeting rooms. It also allows for efficient management of other resources, such as AV equipment and catering. This holistic approach to resource management ensures that all aspects of a meeting are planned and managed effectively, reducing waste and increasing productivity.

Reporting and analytics

Another key feature of MyDesk is its ability to generate detailed reports and analytics. These insights can help managers understand meeting patterns, space utilization and resource consumption. This data can be used to make

informed space allocation decisions and improve overall business efficiency.

Safety and compliance

In an era where data security is of paramount importance, MyDesk ensures that all data is handled securely. The platform complies with applicable data protection laws and ensures that sensitive information remains protected. This is especially important in businesses where confidentiality and compliance are crucial.

Implementation and support

When implementing MyDesk, the solution offers comprehensive support and training to ensure a smooth transition. This includes everything from employee onboarding to ongoing support and maintenance. Businesses can therefore rest assured that they will get the help they need to maximize the benefits of MyDesk.

Final thoughts

The integration of MyDesk with tools such as Outlook, mobile apps and Microsoft Teams represents a significant improvement in the meeting booking process for businesses. With its ease of use, flexibility and extensive functionality, MyDesk is an invaluable resource for businesses looking to optimize their meeting scheduling and resource management. In a world that is constantly changing and requires rapid adaptation, MyDesk gives businesses the tools they need to be agile and efficient in their daily operations.

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Henrik, Jesper og Louise