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In this article, we’ll dive into MyDesk guest registration and your options for customizing it to match your needs.
Step 1: Configuration options for your needs #
MyDesk guest registration offers a range of customization options to fit your business perfectly. This includes customizing colors, background images, fonts and the fields that appear on the screen. Whether you want a simple user interface or a more complex setup, everything can be customized.
The classic user interface is simple and streamlined. Here, guests can enter their name, company, phone number and search for the person they are visiting. Once they have entered the information, they can check in.
Step 2: Choose between print or digital cards #
When the guest checks in, a card can be printed if desired. For those who prefer digital solutions, the information can also be transferred to digital access cards that the guest can wear around their neck.
There are also many customers who choose to go completely printless. In this case, the guest registers, checks in and the host receives the information via SMS or email. This ensures that the host is always up to date, no matter where they are.
Step 3: Pre-registering guests #
For those who want a more automated solution, there is the option to integrate MyDesk with Outlook. When you book a meeting in Outlook, the guest can be registered or pre-registered based on the guest’s email.
Guests can also be searched for and pre-registered directly in the Outlook Add-in. When the guest arrives, they simply enter part of their email and the system will automatically fill in the rest of the information.
Step 4: Recognizing previous guests #
Another feature that can be enabled is the recognition of previously visited guests. The next time the guest arrives, their name, company and phone number will be pre-populated, making the check-in process even faster.
This creates a more personalized experience for the guest as they feel recognized and appreciated from the moment they arrive.
Step 5: Choose the right hardware #
In addition to software, MyDesk also offers various hardware solutions. From the classic white screen to larger 21-inch monitors, you can choose the solution that best suits your business.
We’re always ready to help you find the right solution and adapt it to your specific needs.
Conclusion #
MyDesk guest registration is a flexible and easy-to-use solution that can be adapted to any business’ needs. With the ability to customize both software and hardware, integrate with Outlook and offer both print and digital cards, MyDesk is an excellent solution for modern businesses looking to improve their guest registration process.
Contact us to learn more about how we can tailor a solution for your business!
