How to view meeting rooms in MyDesk Planner

In this guide, I’ll show you how to view your meeting rooms in MyDesk Planner so you can easily find and book meetings in them.

Step 1: Open MyDesk Planner #

When you log in to MyDesk Planner for the first time, you will be greeted by an overview that looks like this:

Step 2: Select which meeting rooms to show #

On the left side you will find an item called “Meeting Room”. When you click on the pencil icon, you can choose from the meeting rooms you have in your company per location.

You can also search for specific meeting rooms if you have a particular one you are looking for. This makes it easier to navigate, especially if there are many meeting rooms to choose from.

Step 3: Apply your choices #

Once you have selected the meeting rooms you want, press ‘Apply’ to apply your choices. The overview will now refresh to show the selected meeting rooms.

Step 4: Organize your meeting rooms #

If you’ve chosen a lot of meeting rooms, for example thirty, it can quickly become overwhelming. MyDesk Planner allows you to prioritize and organize your meeting rooms. If there are some you book most often, for example those on your own floor, you can drag and drop the meeting rooms to change their order.

This allows you to customize the view so you always have the most relevant meeting rooms at your fingertips.

Step 5: Save your settings #

Once you have organized your meeting rooms as desired, make sure to save your settings. This ensures that your personalized setup remains intact every time you log in to MyDesk Planner.

Step 6: Book your meeting rooms #

With your meeting rooms now displayed and organized, it’s time to start booking! Find the meeting room you want to use, select it and follow the booking process in MyDesk Planner.

Step 7: Keep track of your reservations #

After you’ve booked your meeting rooms, you can easily keep track of your reservations directly in MyDesk Planner. There is also the option to change or cancel reservations if necessary.