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In this guide, I will show you how you can easily book meeting catering for your meetings through Outlook using the MyDesk Addin. We’ll take you through the steps to ensure you get the best experience when scheduling your meetings.
Step 1: Open Outlook and select the meeting date #
The first thing you need to do is open your Outlook application. Here you need to select the date you want to hold your meeting.
I would like to have a meeting here on February 12th. Once you have selected the date, open the meeting as usual.
Step 2: Choose your meeting room #
Once you have created the meeting, you need to select a meeting room.
If you’re not sure where the meeting room is located, you can use MyDesk to find it. MyDesk helps you navigate to the different locations and find the right meeting room.
Step 3: Open the MyDesk app #
The next step is to open the MyDesk app. Here you can see all the information you need to book the meeting.
You can choose to fill in the information directly in MyDesk or you can continue working in Outlook. Either way, the data will be synchronized between the two platforms.
Step 4: Choose meeting catering #
Now it’s time to add meeting catering. First you need to select a food center. You may want to save some favorites by clicking on the star so you can easily find them next time.
By default, it starts with the diet center you used last, so you don’t have to select it every time.
Step 5: Enter the number of participants #
You now need to specify how many internal and external meeting participants there will be. This is important in order to calculate the costs and VAT charges correctly. It’s also a good idea to add comments for the canteen if there is anything specific they should be aware of.
Step 6: Choose delivery method #
Next, you need to choose how the meeting catering will be delivered. Do you want the canteen to set up, or do you just want them to prepare the food for pickup?
Step 7: Specify the meeting catering #
Now it’s time to specify what kind of catering you would like for the meeting. You can select different dishes and specify if you want multiple delivery times. For example, you may need brunch, lunch and dinner for an all-day meeting – in this case you can set delivery times.
Step 8: Save your order #
Once you have entered all the meeting catering information, press Save to finalize the booking. This ensures that everything is correct and the meeting catering is booked.
Step 9: Send the meeting invitation #
After you have booked the meeting catering, you need to send out the meeting invitation to your meeting participants. It is important that all participants receive the necessary information about the meeting well in advance.
Step 10: Check your order #
If you later want to check what you have ordered, you can go back to MyDesk and look under meeting catering. Here you can update your order if there are any changes.
Completion #
Booking meeting catering through Outlook with MyDesk is a quick and efficient process. By following these steps, you can ensure that your meetings run smoothly and that all participants have a great experience.
