In this guide, I’ll show you how you can easily book meetings and meeting catering for others.
Step 1: Log in to MyDesk Planner #
The first step is to log in to MyDesk Planner. Go to planner.mydesk.dk and enter your login details. Once logged in, you will get an overview of the meeting rooms you have previously selected to view.
Step 2: Select meeting attendee #
Once in the system, find the person you want to book the meeting for. Click the pencil icon to open the search box. Here you can search for the person, which in this case is Henrik.
Enter the person’s name in the search field and click “Apply” to view their calendar. This allows you to see when they are available.
Step 3: Choose a time for the meeting #
Once you have opened the calendar for the desired person, you can select a time for the meeting. For example, if I want to book a meeting for Henrik from 16:00 to 17:00, I mark the desired time in the calendar. You can also choose to press “Add New”.
Step 4: Fill in meeting details #
Once the time is selected, the system will automatically set Henrik as the meeting organizer. Now you need to fill in some important details:
- Title: What is the name of the meeting?
- Attendees: Who should attend the meeting?
- Time: The selected time is automatically displayed.
- Location: Which meeting room to book?
Step 5: Select your meeting room via the floor plan #
If you don’t have an overview of the available meeting rooms, you can click on the pencil next to the location. This will open the floor plan where you can select the available meeting room that suits your needs.
Step 6: Add a description and meeting catering #
Once you have entered all the necessary information, you can add a description of the meeting. If meeting catering is needed, you can also add this here. Be sure to press “Send” to book the meeting.
Step 7: Verification #
Once you have sent the meeting request, the meeting will be booked. Make sure you have written a title so that all participants know what the meeting is about.
Final thoughts #
Booking meetings on behalf of others can seem like a challenge, but with MyDesk Planner it becomes a simple process. By following these steps, you can quickly and efficiently arrange meetings that meet everyone’s needs.
