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Getting a handle on meeting room usage can be a challenge for many companies. MyDesk Analytics offers a comprehensive solution that provides valuable insights into how meeting rooms are used. Let’s take a look at how you can use this tool to optimize your meeting facilities.
Step 1: Get started with MyDesk Analytics #
To start analyzing your meeting room usage, first log in to the MyDesk Analytics platform at https://analytics.mydesk.dk. Here you will find a section dedicated to meeting rooms, called ‘Meeting Rooms’.
Select a time period, location, and region to filter the data you want to analyze.
Step 2: Analyze meeting catering and cancellations #
An important part of the analysis is to understand how many meetings include meeting catering. This can give you an idea of which meetings have required more planning and resources.
In addition, you can also see how many meetings are canceled. This is crucial to understand the meeting culture in your organization. A high cancellation rate can indicate problems with planning or meeting discipline.
Step 3: Assess the efficiency of meeting rooms #
With MyDesk Analytics, you can also see how the meeting rooms are being used. Are there certain dates with more bookings than others? How long does a typical meeting last? And how many participants are there on average?
This data can help you optimize meeting room capacity and ensure they are being used efficiently. If you have sensors installed, you can also see how many meetings are booked without people showing up, which can indicate a poor meeting culture.
Step 4: Visualize data with location map #
One of the visual features of MyDesk Analytics is the ability to see a map of your location. This gives a clear picture of how the meeting rooms are used in practice.
By hovering over the meeting rooms on the plan, you can see how many meetings have been held, the average meeting time and how many participants are typically present. This is especially useful for identifying under- or over-utilized spaces.
Step 5: Optimize meeting room composition #
Finally, MyDesk Analytics can help you assess whether you have the right mix of meeting rooms. By analyzing patterns and utilization, the platform can recommend adjustments to the size and number of meeting rooms to better suit your needs.
This is an essential feature for companies looking to optimize their meeting facilities and ensure efficient use of workplace resources.
For further insights into MyDesk Analytics, check out our other videos where we dive into desk booking, Worktime and meeting catering analytics. With these tools, you can take your meeting planning to the next level.
