How MyDesk guest registration can improve your company’s first impression

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

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Louise, Henrik og Jesper - MyDesk

Introducing MyDesk guest registration: Make a strong first impression

In a world where competition is fierce and details count, it’s crucial for businesses to make a good first impression. MyDesk guest registration system is a modern solution that can help your business stand out from the crowd. By digitizing the reception and guest registration process, MyDesk offers a professional and efficient welcome to all visitors.

First impressions are created the moment a potential customer, partner or investor walks into your business. With MyDesk’s elegant interface and user-friendly design, you can ensure that this first meeting is both impressive and memorable. An automated registration process signals that your business values both innovation and efficiency.

Plus, MyDesk allows you to customize the welcome screen to reflect your company’s brand and values. This personal touch can reinforce your company’s identity and ensure guests remember your business. By leveraging technology to create a warm and personalized welcome, MyDesk can be the key to creating a lasting positive impression.

Finally, it’s important to note that MyDesk isn’t just about aesthetics. The system is designed to be intuitive and easy to use for guests, minimizing confusion and waiting time upon arrival. This ensures a smooth start to the visit and shows that your business values your guests’ time and experience.

Reception area optimization: How MyDesk adds value to your business

The reception area is often the first physical touchpoint between your business and its guests. MyDesk guest registration system optimizes this space by freeing up space and resources that would traditionally be occupied by reception staff and paper-based logbooks. This creates a more open and welcoming atmosphere in the reception area.

By automating the guest registration process, MyDesk can also reduce the administrative burden on front desk staff. This gives them more time to focus on other important tasks, such as providing personalized service and assistance to guests. Such efficiency can contribute to a more streamlined operation and potentially lower operating costs.

MyDesk’s system also provides valuable data collections that can be used to improve business operations and guest experience. For example, data on visitor patterns and duration can help plan resource allocation and staffing needs. This can lead to a more proactive approach to business management and customer service.

Improving the guest experience: From arrival to departure with MyDesk

The guest experience starts long before the actual meeting and continues after the guest has left your business. MyDesk guest registration system ensures a positive experience throughout by making the arrival and departure process as smooth as possible.

When guests arrive, they can quickly check in using a self-service kiosk that guides them through the registration process step-by-step. This eliminates the need to fill out paper forms and wait for an available receptionist. Guests can also receive personalized visitor badges and directions to their venue, contributing to a sense of welcome and dignity.

During the visit, the MyDesk system can help navigate guests through the building, ensuring they can easily find their way to facilities such as meeting rooms and restrooms. This level of hospitality can leave a lasting positive impression and promote a sense of professionalism.

Upon departure, MyDesk can also offer a quick and simple check-out process. This ensures the guest leaves with a sense of efficiency and respect for their time. Additionally, the system can send follow-up messages or thank you emails, reinforcing the positive experience and keeping your business top of mind.

Security and efficiency: The long-term benefits of MyDesk guest registration

Security is a top priority for any business, and MyDesk guest registration system contributes significantly to maintaining a safe working environment. The system ensures that all visitors are correctly registered and identified, providing a clear overview of who is in the building at any given time.

In the long term, the investment in MyDesk guest registration can lead to significant savings. By reducing time spent on manual data entry and paperwork, as well as improving security and compliance processes, companies can see a quick return on investment. Furthermore, the improved guest experience can lead to stronger business relationships and potentially increased sales.

Ultimately, MyDesk guest registration isn’t just a way to make a good first impression; it’s a comprehensive solution that can improve many aspects of your business operations. From creating a welcoming atmosphere to ensuring security and efficiency, MyDesk is a valuable tool for any forward-thinking business.

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Henrik, Jesper og Louise - MyDesk

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Henrik, Jesper og Louise

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