How MyDesk creates more efficient workplaces through smart meeting room booking

Search, find and book meeting rooms that match your needs via 3d floor plans

With our platform, it’s easier than ever to find and book meeting rooms that fit your exact needs. Our innovative 3D floor plans give you a visual representation of each meeting room so you can choose the perfect setting for your next meeting. With just a few clicks, you can reserve the optimal space for your requirements.

All from one place and in a single application.

We’ve made meeting room booking simple and user-friendly. Our platform offers a visual and user-friendly interface that makes it easy to find and book meeting rooms. Best of all, you can manage all your meeting rooms from a single application. We also have the ability to share meeting rooms with others in the same building, promoting collaboration and optimizing the use of resources.

Book mødelokale uden skærm og med QR kode

Meeting room screens or QR code for entrance of the meeting room

We make meeting room booking even more convenient. Our platform allows you to use meeting room screens or QR codes to book the meeting rooms.

Install the MyDesk app on your existing screens or print our QR codes and save the cost of screens. With QR codes, you can scan and book a room directly from your mobile phone – just like you do from screens.

Alternatively, let us install new screens on your premises, we support most types of screens to match the exact design you want.

Order meeting catering from Outlook, Teams or mobile

Management module and mobile app for canteen staff

Integration to financial system and PowerBI

Free module included in the meeting room booking system

Book catering and meeting rooms directly from Outlook

Send us an email or book a meeting

Louise, Henrik og Jesper - MyDesk

Introducing MyDesk: Meeting room booking

MyDesk is an innovative platform that revolutionizes the way businesses manage their meeting rooms and workspaces. In a world where efficiency and flexibility are key, MyDesk offers a solution that enables employees to book meeting rooms quickly and easily. This system is designed to reduce the time spent finding and reserving a suitable space, giving employees more time to focus on their work.

MyDesk’s user-friendly interface ensures that all employees, regardless of technical ability, can navigate the system with ease. With real-time updates and a clear calendar feature, employees can see meeting room availability at a glance and book the room that best suits their needs. This eliminates double bookings and the frustration that comes with looking for an available meeting room at the last minute.

Statistics show that employees spend a significant portion of their workday organizing and planning meetings. With MyDesk’s powerful meeting room booking system, this time can be significantly reduced, giving employees more time for productive work. It also contributes to a more dynamic and flexible work culture where spontaneous meetings and collaboration can take place without obstacles.

MyDesk is not just a meeting room booking platform; it’s an integrated solution that supports a modern workplace. With features like automatic room optimization and integration with other business systems, MyDesk is a tool that helps businesses make the best use of their resources and create a more streamlined workday for everyone.

How MyDesk optimizes workplace efficiency

Efficiency in the workplace is crucial to the success of a business, and MyDesk plays a key role in achieving this. By automating the meeting room booking process, MyDesk reduces the time and resources traditionally spent on manual scheduling. This allows employees to focus on their core tasks, increasing productivity.

MyDesk’s system offers detailed analytics and reports that provide insights into meeting room usage. Managers can use this data to make informed decisions about space utilization and possibly restructure spaces to meet business needs. For example, if data shows that certain rooms are rarely used, these can be transformed into alternative workspaces or relaxation zones, contributing to a more efficient use of space.

In addition, MyDesk helps reduce waste by ensuring that meeting rooms are not left empty due to no-shows. Features such as automatic cancellation of bookings if attendees don’t show up ensure that rooms can be released and rebooked by others. This is especially important at a time when flexible workplaces are becoming more prevalent and the need to maximize the use of physical resources is essential.

MyDesk’s ability to integrate with other business systems, such as email and calendars, means the entire booking process is seamless. Employees can receive meeting reminders, view real-time changes and access booking information from any device. This level of integration ensures that everyone is up to date and that communication around meeting scheduling is clear and efficient.

The smart features in MyDesk that transform meeting room booking

MyDesk is packed with smart features that take meeting room booking to the next level. One of the most innovative features is the intelligent room allocation, which suggests the most suitable meeting room based on the number of participants, necessary equipment and other specific requirements. This ensures that resources are used optimally and that meetings can be held under the best conditions.

Another important feature is the ability to integrate interactive floor plans that give users a visual overview of the location and accessibility of meeting rooms. This is especially useful in larger companies with many meeting rooms, as it helps employees find the right room quickly.

MyDesk also offers the ability to customize the platform to your company’s branding and internal processes. This creates a more personalized and engaging experience for employees and ensures the system feels like an integral part of the company’s infrastructure. Customization can include everything from color schemes to specific workflow configurations, making MyDesk a flexible solution that can grow and evolve with your business.

Finally, MyDesk’s mobile compatibility is a game-changer for modern workplaces. Employees can book meeting rooms, check availability and receive notifications directly from their smartphones or tablets. This supports a mobile and dynamic working style where employees can manage their meetings wherever they are.

The workplace of the future: Integrated and intelligent with MyDesk

The workplace of the future requires technologies that can support an increasingly complex and connected work style. MyDesk is at the forefront of this evolution by offering an integrated and intelligent solution that makes workplaces more efficient and personalized to each employee’s needs.

With MyDesk, you can create a more flexible workplace where employees can book meeting rooms and workstations as needed. This supports the concept of activity-based working, where employees are not tied to a fixed workstation, but instead can choose the environment that best suits the task they are working on.

The integration of artificial intelligence and machine learning into MyDesk’s platform means the system gets smarter over time. It can predict meeting patterns, suggest optimizations and even automate certain aspects of meeting scheduling. This leads to a more proactive approach to resource management and can help businesses anticipate and meet future needs.

MyDesk’s ability to integrate with Internet of Things (IoT) devices opens up new opportunities to automate and improve the workplace. For example, sensors in meeting rooms can automatically detect when a meeting starts and ends, making the booking process even more accurate and efficient.

In conclusion, MyDesk is not just a tool for booking meeting rooms; it’s a central part of the smart workplace that is shaping the future. By offering a platform that is both user-friendly and technologically advanced, MyDesk sets the standard for how businesses can optimize their workspaces and create an environment that fosters productivity, collaboration and innovation.

Snak med en ekspert

Du er altid velkommen til at ringe til os

6916 0382 eller

Du kan også skrive til os på chatten nedenfor, så svarer vi med det samme.

Henrik, Jesper og Louise - MyDesk

Talk to an expert

You are always welcome to give us a call

6916 0382 or

You can also write to us on the chat below and we will respond immediately.

Henrik, Jesper og Louise

Sign up for newsletter

* indicates required