Efficient guest registration with MyDesk

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

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Louise, Henrik og Jesper - MyDesk

Guest registration is an essential function in many businesses’ operations, ensuring that visitors are properly registered and adhere to company security protocols. By using technology solutions like MyDesk, businesses can make this process more efficient, secure and user-friendly.

Streamlining Guest Registration

By digitizing the guest registration process, businesses can save significant time and resources. MyDesk offers a quick and easy check-in and check-out process for guests. This digitalization helps reduce queues and waiting time at the front desk, leading to a more streamlined and efficient handling of visitors.

Security Improvements and Regulatory Compliance

With MyDesk, businesses can ensure compliance with data protection legislation. The system stores guest data securely and allows easy access to this data for auditing and regulatory compliance. This helps protect both the business and its visitors from potential security breaches.

Improved user experience

A key benefit of MyDesk is the improvement of the user experience. Guests visiting a business can experience a quick and seamless registration process. This contributes to a positive experience and leaves a good impression of the company. It also helps to promote the company’s image as modern and efficient.

Integration with Other Systems

MyDesk offers the ability to integrate with other systems within the company, such as calendar and booking tools. This integration ensures more consistent and efficient guest management. It also facilitates coordination between different departments, ensuring that all relevant employees are informed about guests’ visits.

Data Analysis and Reporting

In addition to the basic features, MyDesk allows for data analysis and reporting. Businesses can leverage the data collected to understand traffic patterns, visit times and other important trends. This insight can be crucial to improving both internal operations and the guest experience.

Personalized Customization

MyDesk also allows for personalization of the registration process. Companies can customize screens and processes to reflect their brand and culture. This aspect of MyDesk helps strengthen brand identity and create a more memorable experience for visitors.

Environmentally friendly approach

By moving to a digital guest registration process, MyDesk also helps reduce paper consumption, supporting companies’ eco-friendly initiatives. This approach emphasizes the company’s commitment to sustainability, which can be crucial for environmentally conscious customers and partners.

Safety Considerations

Security is another critical factor in the guest registration process. MyDesk helps identify and document all visitors, which is important in emergency situations. This system can also be integrated with security systems to further enhance security protocols within the business.

Ease of use for All Age Groups

MyDesk is designed to be intuitive and easy to use for people of all ages. This ease of use ensures that guests, regardless of their technological skills, can navigate the registration process with ease.


At a time when efficiency and security are top priorities, MyDesk offers a comprehensive guest registration solution. By combining ease of use, security, and integration with existing systems, MyDesk offers a platform that can revolutionize the way businesses manage their visitors. This innovative approach to guest registration not only helps optimize your company’s internal processes, but also significantly improves the guest experience, further strengthening your company’s reputation and relationship with visitors.

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Henrik, Jesper og Louise - MyDesk

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