Efficient and secure guest registration with MyDesk

Easy and quick guest registration

MyDesk Guest Registration is an innovative and efficient solution designed to improve guest management in modern office environments. Its core functionality allows guests to register themselves on a screen when they arrive at the office, making the process quick and user-friendly.

Outlook integration

One particularly notable feature is the integration with Outlook. When a guest is invited to a meeting through Outlook, a pre-registration is automatically created via the MyDesk Outlook Add-in. This means that guest arrival and registration can be prepared in advance, reducing waiting time and increasing meeting planning efficiency.

Book lunch for guests in Outlook

Additionally, if the guest plans to stay for lunch, this can also be arranged through the Outlook registration. This feature ensures that all logistical aspects of the guest’s visit, including meals, are handled smoothly and efficiently.


Hardware that matches your needs

Another benefit of MyDesk Guest Registration is its versatility in terms of hardware. The solution can be deployed on a wide range of hardware, giving businesses the flexibility to use existing equipment. If new equipment is needed, MyDesk also offers advice and support to find the right equipment to suit your company’s specific needs.

Print guest cards

Finally, MyDesk Guest Registration also supports guest card printing. Once a guest has completed the registration process, a guest card can be printed directly. This is an important feature for security and identification as it helps keep track of who is in the office at any given time.

Overall, MyDesk Guest Management offers a comprehensive, easy-to-use and flexible guest management solution that can be adapted to different office environments and needs, increasing efficiency and security in the workplace.

Front desk management module

With MyDesk Guest Registration, you get a comprehensive management solution designed to improve efficiency and security when welcoming guests to your business. The platform gives the front desk a complete overview of all registered and pre-registered guests.

With MyDesk, receptionists can easily check in guests upon arrival, ensuring a smooth and professional welcome process.

Access card

A crucial aspect of MyDesk is its ability to handle the issuance of access cards. This is especially useful for visitors such as tradesmen who require temporary access to certain areas. The system ensures that all access cards are returned, increasing security and reducing the risk of unauthorized access.

Pre-registration of guests

To meet the needs of managing larger groups, MyDesk offers a powerful import function. The front desk can easily import a list of guests and register them with just a few clicks. This saves valuable time and reduces manual errors during group visits. In addition, the system allows you to print access cards on demand, which is a significant advantage for larger events or conferences.

Overall, MyDesk Guest Registration offers an easy-to-use tool for efficient guest management. With its intuitive interface and versatile features, it is an essential solution for businesses looking to improve their guest registration processes.

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Louise, Henrik og Jesper - MyDesk

Efficient and secure guest registration is essential for any business or organization that wants to maintain a professional and safe atmosphere. Traditional methods of guest registration, such as manual logbooks or paper forms, can be time-consuming and inefficient. They can also be vulnerable to errors and security breaches. Fortunately, there is now a solution that can optimize your guest management and ensure efficient and secure guest registration – MyDesk.

How to ensure efficient and secure guest registration with MyDesk

1. Digital registration
With MyDesk, you can say goodbye to manual logbooks and paper forms. MyDesk is an advanced registration system that allows you to register guests digitally. This means you can avoid unnecessary paperwork while ensuring a more efficient registration process. By using MyDesk, you can easily collect and store all the necessary information about your guests in a secure and organized way.

2. User-friendly interface
MyDesk is designed to be user-friendly and intuitive. This makes it easy for both guests and staff to use the system. Guests can quickly and easily register themselves using a tablet or computer, while staff can manage and monitor registrations from a central control unit. This ensures a smooth and efficient registration process that saves time and minimizes the risk of errors.

3. Automated notifications
With MyDesk, you no longer have to worry about informing your employees about the arrival of guests. The system automatically sends notifications to the relevant staff when a guest has been registered. This ensures that your staff are always up to date and ready to receive guests in a professional manner.

4. Built-in security
Security is one of the most important factors when it comes to guest registration. With MyDesk, you can rest assured that your guests’ information is protected. The system is equipped with advanced security features to ensure that only authorized persons have access to the registration data. In addition, you can also customize the security level according to your specific needs and requirements.

5. Customizable registration forms
MyDesk allows you to customize the registration forms according to your needs. You can add or remove fields such as name, email, phone number, etc. This ensures that you only collect the necessary information and avoid unnecessary questions that can delay the registration process. You can also add your company logo and branding to the registration forms to give a professional impression to your guests.

MyDesk: The ultimate solution for efficient and secure guest registration

MyDesk is the ultimate solution for efficient and secure guest registration. With its advanced registration system, user-friendly interface, automated notifications, built-in security features and customizable registration forms, MyDesk is the perfect tool to optimize your guest management. Not only does it save time, but it also increases security and gives a professional impression to your guests.

Save time and increase security with MyDesk’s innovative guest registration features

According to a study by Forrester Research, employees spend an average of 30 minutes a day dealing with guests. This can quickly become a significant time-consuming task, especially for larger companies or organizations. With MyDesk, you can significantly reduce this time and free up your employees’ time for more valuable tasks. This can also lead to increased productivity and efficiency in the company.

In addition to saving time, MyDesk can also increase the security of your business. By having a digital record of guests, you can easily track who has been in the building and when. This can be useful in case of an emergency or suspected unauthorized access. In addition, you can also collect and store guest information securely, minimizing the risk of data loss or unauthorized access to personal information.

In today’s digital age, it’s important to have efficient and secure guest registration. With MyDesk you can achieve this and more. It is the ultimate solution to optimize your guest management and ensure professional and secure guest registration. Save time, increase security and give your guests a great experience with MyDesk.

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Henrik, Jesper og Louise - MyDesk

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